Job Detail

About FAO Organization

Job Description

These are National Project Personnel positions – SB-03.

Reporting Lines

Under the overall supervision of the FAO Representative, the direct supervision of the Supply Chain / Logistic Specialist, the Warehouse Assistant is responsible for the following tasks:

Technical Focus

The warehouse assistant will assist in the efficient management of warehouse operations, including planning, receiving, storing, dispatching, and verifying commodities. The Warehouse Assistant aims to optimize the quality of warehouse operations, minimize losses, and promote best practices in line with FAO Supply Chain and Logistics department guidelines and standards.

Tasks and responsibilities

• Monitor warehouse conditions and commodities and take appropriate actions to support efficient space utilization and ensure organized storage.
• Sort and organize office supplies, stationery, IT equipment, and security items in designated locations.
• Coordinate with suppliers and transporters to schedule and receive incoming shipments on time.
• Inspect and document the condition of goods upon arrival.
• Receive and confirm receipt of requested items based on purchase orders or delivery receipts.
• Resolve any discrepancies or issues with suppliers and transporters related to incoming shipments and update inventory accordingly.
• Label and categorize goods based on storage requirements.
• Maintain a clean and organized work area.
• Release items from stock following the approved Release Order (RO) or request form.
• Coordinate with requesters, regional offices, suppliers, and transporters to schedule outgoing shipments.
• Prepare and package products for shipment, ensuring they are securely packed and labelled appropriately.
• Generate and review outbound documents, such as waybills, and communicate delivery schedules and tracking information to the receiver and other stakeholders.
• Perform a need assessment of office supplies and stationery for Kabul and regional offices.
• Plan for office supplies and stationery and initiate budget requests and purchase requisition.
• Distribute office supplies, stationery, IT equipment, and security equipment based on approved requests.
• Prepare necessary documents for delivery of stationery, office supplies, and other items.
• Record fixed assets and release them based on approved request forms in close coordination with the Asset Specialist.
• Assist Asset Management Specialist in tagging and updating non-expendable assets and manage dispatch and receipt of assets to FAO staff.
• Support physical verifications of assets and maintain a comprehensive record of expendable assets in local inventory.
• Responsible for keeping a record of expendable assets in local inventory. 
• Follow safety protocols and guidelines to ensure the warehouse is a safe working environment.
• Maintain proper records in soft and hard copies for stock received, stored, and released.
• Conduct regular audits to verify inventory accuracy and identify any discrepancies.
• Generate reports on inventory levels, stock movements, and operational issues.
• Maintain and update stock records manually and electronically.
• Any other tasks as assigned by the Supervisor / FAO.

Skills Required

• Communication Skills
• MS Office
• Management
• Ability to work effectively in team
• Team management skills
• Good command of written and spoken English, Pashto and Dari

Submission Guideline:

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills;
• Candidates are requested to attach a letter of motivation to the online profile;
• Once your profile is completed, please apply and submit your application;
• Your application will be screened based on the information provided on your online profile;
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
• Incomplete applications will not be considered;
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered;
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
• If you need help, or have queries, please contact: Careers@fao.org

Female applicants are highly encouraged to apply.

                     FAO IS A NON-SMOKING ENVIRONMENT

Submission Email:

Job Description - Warehouse Assistant (2303263) (fao.org)