Job Detail

General Conditions of Employment: 

The employee shall abide to this job description, his/her employment contract, PU-AMI Afghanistan National Staff Regulations together with its annexes and attachments, as well as any rules, regulations, internal policy that may be adopted by PU-AMI Afghanistan 

Work relationship روابط کاری  

Work under the responsibility ofتحت مسولیت شخصیکه کار مینماید: Logistics officer 

Supervise اشخاصی را که نظارت میکند: N/A 

In direct cooperation withدر همکاری مستقیم با: Logistics, HR, Finance, Pharmacy, Program and Security  

Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص  

• To ensure respect of PU-AMI storage procedures  

• To ensure proper reporting on monthly and daily bases to relevant staff 

• The warehouse assistant must respect procedures and instructions for delivery IN and OUT of the stock 

• To ensure a correct physical and administrative stock management  

• To manage the team of loaders  

• To check the safety of the warehouse and goods  

• The warehouse assistant is responsible for the implementation of all necessary measures related to                 the maintenance of the products stored. When a problem cannot be solved at his /her level, the logistician has to be informedHe/she is responsible of the Kabul cash books 

Objective 1هدف اول : Warehouse/Stock Management : 

Activities/Main dutiesفعالیت ها/ وظایف عمده:  

• Prepare and organize proper storing space, for medical and non-medical equipment and material. 

• Do reception of stationaries and other goods from the local bazar and distributes them, according to the distribution plan approved by line manager. 

• Prepare lists for office needs 

• Receive equipment from Kabul and ensure effective documentation and filling of receptions. 

• Prepare waybills and packaging lists, good received notes and other logistics documents, as required and based on PU-AMI guidelines and procedures. 

• Prepare and update stock cards in accordance with the stock transfer sheets  

• Ensure that FEFO, FIFO and LIFO system is implemented 

• Identify the items in and out and check the quality, quantity and documentation; 

• Report any problems with quality, quantity or documentation immediately; 

• Keep stocks forms, stock report, stock cards etc. up to date; 

• Restrict entry into storage facilities and keep keys for the storage facilities; Only authorized staff enters the warehouse.  

• All the items have to be stored on plates or shelves 

• Supervise the use-by dates of food and other things, ensuring proper stock rotation. Advise Logistics officer whenever expiry dates are approaching (within 2 months); 

• Conduct monthly physical inventory of all items in stock and anytime upon request or convenience;  

• Daily store supervision ensuring it is clean, organized and is regularly ventilated; 

• Separate foodstuffs from other stock and pay special attention to dangerous goods; 

• Ensure storage facilities are free from rodents and any other pests which may damage stock and periodically plan for fumigation of storage facilities; 

• Plan for disposal of expired/infected products in collaboration with the logistics officer and program teams; 

• Ensure budget holders personally conduct a physical review any stock they have requested and sign the necessary documentation; 

• Directly supervise the process of loading and unloading, including casual worker request, attendance sheets and ensuring timely payment is made. 

• Any other tasks and duties assigned by Line Manager 

Objective 2هدف دوم: Reporting 

Activities/Main dutiesفعالیت ها/ وظایف عمده: 

• Provide monthly stock report per product, the quantities IN and OUT; 

• Report the damage, broken, and expired items in warehouse 

• Report and ask for those items which are going to finish or close to finish 

Objective 3هدف سوم : Archiving 

Activities/Main dutiesفعالیت ها/ وظایف عمده: 

• Stock cards have to be archived per item and one file per project 

• There should be delivery files for IN deliveries and OUT deliveries 

• All stock reports from the various stocks on the base have to be archived in files  

• The warehouse assistant has to archive in the files for losses report/destruction and one file for products returned from distribution 

• All out- of Stock requests have to be archived per base/project and per date