Job Detail

About Danish Refugee Council

Founded in 1956, the Danish Refugee Council (DRC) is Denmark’s largest, and a leading international NGO - one of the few with a specific expertise in forced displacement. In 40 countries 7,500 employees protect, advocate and build sustainable futures for refugees and other displacement affected people and communities. DRC works during displacement at all stages: In the acute crisis, in exile, when settling and integrating in a new place, or upon return. DRC provides protection and life-saving humanitarian assistance. DRC supports displaced persons in becoming self-reliant and included into hosting societies. DRC works with civil society and responsible authorities to promote protection of rights and peaceful coexistence. Our 6,000 volunteers in Denmark make an invaluable difference in integration activities throughout the country.

Job Description

ABOUT THE JOB

Under the direct supervision of the Area Manager Central, the Support Services Team Leader of the East Zone is in charge of the support services composed of administration, HR, logistics and finance and procurement He / She ensures that the organization's standard policies and internal procedures are in place, understood and adhered to by all DRC staff in the area. He / she supervises, trains and supervises the staff under his supervision.

Responsibilities:

• Support the Area Manager and area management team in relations with donors and authorities in the area particularly with respect to compliance, registration and audit issues.
• Supervise operational support units for area-level operations in the areas of finance, administration, human resources management and logistics / procurement at the area office as well as in the field , providing strategic leadership and technical support in areas under his supervision
•  Oversee, audit and control and implement corrective actions related to DRC operational standards in the areas of finance, administration, human resources and logistics / procurement.
• Ensure DRC continually retains and develops its operational capability to provide a rapid emergency response, particularly within its procurement systems from the procurement, delivery, and storage and transportation plan.
• Contribute to the development and implementation of DRC's overall development initiatives, particularly in the area of ​​contracting and financial accountability.
• Establish and implement in both bases an adequate monitoring and control system for procurement processes, including the organization of requests for quotations, receipt and evaluation of quotation requests, negotiation of certain contract conditions in full compliance with DRC procedures.
• Review and implement an appropriate inventory management system in the bases.
•  Develop a risk management plan for the area that identifies key financial and operational risks and implement a mitigation strategy.
• Ensure that all administrative and legal systems are accurate and maintained
• Make sure all equipment, ex. computer equipment / office equipment, telephones, photocopiers in the area, are maintained and used properly.
• Ensure that an appropriate inventory of all DRC equipment in the area is maintained and updated regularly.
• Manage and monitor the use of office supplies by ensuring that supplies are adequate and appropriately supplied and used in the area.
• Work to build the capacity of operational support staff throughout the operation through frequent in-service training and mentoring support.
• Ensure that all recruitment processes in the area are open, transparent and equitable; in accordance with the standard recruitment standards of DRC.
• Manage the induction program for all new staff members joining DRC in the area
• Ensure that the DRC staff appraisal system is understood and applied by all managers in the area and that they control the performance of staff under their supervision in a timely manner.
• Ensure staff capacity building of the support services staff (finance, procurement, logistics, HR and administration) as a part of the annual plan.
• Ensure proper staff management for the support services department on daily basis and make necessary improvement plans.
• Perform any other tasks as instructed by DRC management.

Key Deliverables:

• Ensure timely support provided to the DRC programs at area level
• Ensure that all resources are properly utilized and are in line with the donor and DRC required standards. b   
• Ensure that all program goods and services are procured in timely manner.

Ensure timely support is provided to the programs including procurement, transportation, accounting, and reporting.   

Skills Required

• Communication Skills

Submission Guideline:

Submission Email:

//candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=169171&DepartmentId=19150&MediaId=5