Job Detail

Overall responsibilities is to undertake and monitor procurement activities associated with DRC operations to ensure that all procurement matters are dealt with in accordance with organizational standards and policies, this include weekly, monthly activity reports to the immediate supervisor.

Responsibilities:

• In accordance with DRC procedures the Procurement Officer is responsible for ensuring appropriate authorizations and documentation for procurement activities are accurately collated.  
• Implement DRC procurement policies and procedures, adhere to them and ensure proper use of them and all related standardized forms and formats.
• Prepare RFQs/ITBs for procurement of goods,services and work based on operation handbook.
• Closely work with Procurement assistant(s) and support them in daily activities and procuring the goods and services.
• Develop, maintain, and identify the Local purchase agreements to all recurring goods, services and work for DRC’s projects.
• Collects the quotations and provide instructions for vendors/offerors about general terms and conditions of Contract.
• Draft comprehensive tender report for review of the quotations/proposals.
• Play role in Procurement Committee organizes meetings and keeps all related documentation in order and in compliance to DRC filing protocol and provide guidance to evaluation committee members on the technical evaluation.
• Ensures all required documentation is approved prior to purchase according to approval process.
• Circulate procurement documents for process and signature of relevant staff and keep all the records in accordance with DRC supply chain operation handbook.
• Prepares request for payment for vendors those provide services, good to DRC Jalalabad and follow up with finance to ensure the vendors are paid in due courses. 
• Ensure that DRC Jalalabad area and sub-office(s) receives quality goods and services at the most competitive prices, considering the best value for money principle.
• Be fully familiar with Afghanistan tax Law, and procurement law and apply in suppliers’ contract.
• Drafting of new contracts and share it to support team leader and liaise with county Supply Chain Team for large procurement process and framework agreements for review and validation before final approval.
• Conduct all procurement RFQ and local Tendering processes in accordance with DRC operation handbook  to ensure the highest standard of compliance, transparency, and integrity.
• The organization, preparation, and participation in tender opening sessions, applicable to local tendering.
• Procuring and purchasing of small items and cover direct purchases as per requirement.
• Keep up to date all relevant databases, procurement tracking sheet, price list and approved supplier list.  
• Ensuring the procurement activity are carried out within policies and producers as stated in DRC Operation Hand book and DRC Procurement Manual.
• Research potential vendors and market availability and registers new vendors in DRC Dynamics.
• Ensure all procurement documentation is compiled and completed correctly before submission to Finance for payment.
• Closely work and coordinate with finance department for payments of suppliers.
• Maintian active communication to Country Supply Chain Team.  
• Any other tasks assigned by supervisor.

Administration and filing

• Develops, maintains and updates the filling system (Hard copy filling and electronic) which includes copying, scanning and filling of procurement documents in accordance with DRC supply chain filing SOP.
• Provide accurate and updated procurement documentation in case of audit and liaise with country team for audit trail.
• Ensure information flow with all relevant departments.
• Demonstrate a commitment to quality assurance for all works undertaken and to observe polices procedures and occupational health and safety regulations of work place.
• Conduct good coordinating and communication with other DRC/DDG staff and ensure goods are procured on time.