We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated
We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
SCI - Afghanistan
Save the Children has been working in Afghanistan since 1976. Our way of working close to people and on their own terms has enabled us to deliver lasting change to tens of thousands of children in the country. The UN Convention of the Rights of the Child is the basis of our work.
We are helping children get a better education, we make it possible for more boys and girls to attend school, we help children protect themselves and influence their own conditions. We work with families, communities and health workers in homes, clinics and hospitals to promote basic health in order to save lives of children and mothers
The Supply Chain Coordinator leads and manages the supply chain team. The post holder will ensure compliance with all SCI supply chain policies and procedures as well as support compliance with finance policy and procedure. The post holder provides effective supply chain management including, warehousing, fleet management, sourcing and procurement for all staff and teams in Sar-e-Pol, ensuring that programme teams can access timely and high quality services. The Supply chain coordinator will build professional relationships across all functions in SRP and with relevant colleagues in the country office to ensure high levels of collaboration and appropriate support. The post holder will also contribute to overall SRP programme leadership by participating in leadership and programme groups and meetings
KEY AREAS OF ACCOUNTABILITY:
Team leadership
• Lead the supply chain team, ensure effective team planning and that supply chain services are provided on time and to a high quality to staff in SRP
• Effective use of performance management system (D2P) including the establishment goals, regular feedback and periodic reviews
• Ensure that the supply chain team have access to appropriate professional development opportunities
• Ensure management of underperformance with appropriate performance improvement plans and celebrate team success.
• Ensure that supply chain policy and procedure is clearly understood by all staff and monitor compliance with policies and procedures
• Ensure gender balance across the supply chain team and that female staff are able to access professional development opportunities
• Build and maintain professional relationships with function heads in SRP and supply chain staff in the country office
• Contribute to the overall leadership of the SRP programme by participating in programme and leadership groups and fora
Supply Chain/Procurement
• Conduct regular demand and market assessments and develop and manage framework agreements
• Ensure that all procurement is carried out in an appropriate, efficiently, timely and transparent manner, in line with Save the Children policies, procedure and donor requirements.
• Ensure efficient supply chain planning (plan, source, transport store and dispatch) and support budget holders and programme managers in developing realistic procurement plans.
• Uphold transparency and non-discrimination in all procurement processes by ensuring that all procurement is done in an appropriate, efficiently, timely and transparent manner as per Save the Children policies, procedure and donor requirements.
• Ensure effective data management and that supply chain documentation is appropriately filed and secure
• Ensure that Save the Children minimum standards of Supply Chain procedures are introduced and adhered to, briefing and training all relevant staff as required within SRP
Fleet and Warehouse
• Ensure appropriate fleet size and type of vehicle
• Ensure tracking of daily movements and ensure that all staff and visitors have access to appropriate vehicles
• Ensure high quality fleet management and that all vehicles are well maintained, reliable and safe and that driver receive appropriate training
• Collaborate with the Senior Safety and Security Officer to ensure that security policies and procedure are understood and strictly adhered to.
• Ensure proper record keeping, maintenance and control of all assets
• Ensure supply chain planning for dispatch, store and release of materials from the warehouse.
• Ensure the effective management of the warehouse and that inventory updates are accurate and entered onto TIM in accordance with CO deadlines
• Ensure stocks are monitored and work with program teams on the timely distribution of commodities within the project life.
Asset Management
• Ensure all program assets and GPEs in SRP office are managed in line with SCI asset policies and procedures.
• Coordinate supply chain planning for dispatch, store and issue of materials from the warehouse.
• Conduct regular checks on the asset list , ensure the correct assignment of SOF codes and conduct inventory controls with team as required.
• Ensure that Asset Database is up to date with all the changes and new available information in the Save the Children’s fixed assets register. Also, maintain an acceptable level of physical inventory.
• Ensure that the six monthly physical check of all assets, ensuring that each item’s inventory code matches the inventory list; reconcile inventory and procurement records on a timely basis.
BEHAVIOURS (Values in Practice)
Accountability:
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
QUALIFICATIONS
Bechelor Degree
SKILLS AND EXPERIENCE
• 3-5 years in leading Supply Chain in small to medium size programmes (3-10 million USD)
• Experience in leading and managing supply chain teams
• Experience in managing all aspects of supply chain in an unpredictable humanitarian context
• Experience in working in the north of Afghanistan and fluency in Dari
• Experience of working to improve gender equity
• Computer skills including using online supply chain platforms
• Fluency in written and spoken English
• Analytical and problem solving skills
Qualified applicants are highly encouraged to apply for the position by filling in the online application form. In addition to the online application form, they can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.
Applicants can login to the online application system by copying and pasting the following link intro their web browser. Returning users will need to enter their username and password, first time users will need to create a user account.
It is recommended that you save your username and password for future job applications through the online system.
Job Description - Supply Chain Coordinator (220004Y9) (taleo.net)
https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=220004Y9&tz=GMT%2B04%3A30&tzname=Asia%2FKabul
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highes... Read More
