Job Detail

General Duties

• Maintain IRC Afghanistan Supply Chain policies and procedures. Ensure that these are available to all concerned staff in the field and communicated well.
• Ensure compliance to Supply Chain policies and procedures and maintain an efficient procurement system for field office.
• Procure Goods, Services, and work in accordance with IRC’ Afghanistan Procurement Policy and Procedures and donors’ regulations.
• Ensure each procurement process is transparently completed and sufficient procurement support document obtained to feed both procurement and finance files with the required documents and full audit trail.
• Under the direct supervision of Operations Magner, implement internal controls and establish a reasonable and appropriate lead-time for ordering and delivery of goods.
• Ensure to assist the storekeeper and storage relevant activities whenever needed.
• Ensure timely purchase and delivery of goods to programs / requestors.
• Distribute monthly supply chain reports to the field CO.
• To be able to learn and implement Budget Versus Actual (BVA) for all procurement relevant activities
• Assist Supply chain officer/Staffs on the day-to-day supply chain activities and proper file keeping and

Specific Duties:

• Receiving and recording all PRs from the field.
• To check all the orders and quotations to be placed and advertised.
• Preparing and distributing quotation requests to vendors. Where applicable visit vendors to ensure their credibility and capacity.
• To brief suppliers of specification of different goods.
• To bring the procured goods to warehouse and enter in to stock cards.
• Maintain Procurement Department files. Ensure all documentation is available and is properly filed.
• To provide a reliable price list, and organize the procurement catalogue.
• Assist Logistics Manager to track and monitor purchase requests and orders.
• On delivery of assets, ensure that the assets are registered and tagged as per the IRC policy and procedures.