Job Detail

Summary of Key Functions  

1. Technical Support Services

2. Office Administration

3. Knowledge Building and Knowledge Sharing

1.Technical Support services

• Gathers, researches, verifies, and updates security information and data required for:

  • Proper analysis of the security situation, including preparedness and risks.

  • The development of the Security Plan and the Self-Assessment Programme for the mandatory mitigation measures.

• Maintains staff lists, and information related to project personnel,  residences, project sites, focal points, and the warden system for implementation of the  Office /Operations’ Security Plan; 

• Disseminates, relays, exchanges and communicates information regarding the security situation in the country or areas of responsibility;

• Monitoring of compliance with the required security mitigation measures established at the duty station; 

• Documents and  report security incidents affecting Project Staff, Facilitating Partners FPs and Contractors;

• Attend relevant Security meetings at regional level, record matters arising and provide routine information to the project team;

• Monitors and supports project teams for compliance with security clearance procedures for all field movement; 

• Conducts basic elements of security briefings to newly arrived staff, as required;

• Provides guidance and advice to personnel on routine security procedures, communication channels, and focal points;

• Assess, manage, and monitor potential social risks and impacts arising from threats to human security through personal, communal or interstate conflict, crime and violence;

• Ensure project Security Risk Management SRM measures for projects in the area of responsibility are cascaded down to and implemented by all persons working on the project;

• Ensure that Facilitating Partners and contractors are in possession of a valid security management plan and have identified measures for all their personnel to follow on sites;

• Ensure all project Facilitating Partners, contractors and their subcontractors directly adhere to and implement the project SRM measures;

• Where needed, provide security briefing and instruction to Facilitating Partners and contractors on project sites on implementation of SRM measures. 

• Provide briefings and training to Facilitating Partners and contractor security focal points to enable them fulfill their responsibilities including implementing and monitoring SRM measures;

• Ensure enhanced levels of internal security communications supported, where preferred, by Situation Reports (SITREPs) and scheduled meetings with FPs and contractors on SRM issues.

2.Office Administration

• Provides general administrative services for the work area, managing the information flow, following up on the timeliness of responses for initiatives, correspondence, and queries, with internal and external stakeholders, including Security Focal Points of FPs and contractors

• Organizes meetings and briefings, arranges appointments, receives visitors, places and screens telecommunications, answering queries with discretion, and takes minutes and/or notes at meetings as directed by supervisors.

• Prepares reports, applying technical skills and knowledge in formatting, including input to quarterly reports by the Head of Project to the World Bank.

• Facilitates emergency communications by operating specialized data-communication equipment, including satellite telephone, VHF, HF, etc. 

• Maintains routine and confidential correspondence files / documents, ensuring the security of data and other sensitive information.

3.Knowledge building and knowledge sharing

• Organizes, facilitates and/or delivers training and learning initiatives for FPs and contractor personnel;

Impact of Results

The effective and successful achievement of results by the Security Assistant  affects the overall efficiency of the relevant project in relation to security matters, compliance with the UN Security Management System policies, guidelines and advisories, and the effective delivery of programmes and projects.   Timely and accountable delivery of services, contributes to improved safety and security for UNOPS personnel and assets and that of the FPs and contractors. This promotes the image of the office and enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region serve.