Job Detail

Scope of work:

Senior Recruitment officer is part of HR team who is directly reporting to HR Manager. The incumbent ensures and/facilitate fair, transparent, and timely recruitments of staff according to SCA’s HR Policy. She Coordinate the recruitment process with relevant units to make sure the panel members are informed and present on due time, so that the recruitment is done according to plan. The officer is mandated to ensure all recruitment procedures are transparent and SCA policy, guidelines and procedures are accurately followed-up. delivery of an effective HR function will play a key role in the SCA programmes in ensuring consistent, efficient, and transparent recruitment processes established across the office.

Main Responsibilities:

• Liaise (communicate, coordinate) with all units on recruitment needs and provide recruitment training based on need.
• Ensure adverts for websites, newspapers, and emails are attractive and well circulated and posted on notice boards.
• Plan recruitment exercises (activities), panelists and train line managers to prepare job descriptions and job requisitions in good time to replace positions or fill the new post.
• Provide Health and Safety information to staff and work with Health Committee in providing assistance to staff with chronic cases
• Manage team to track email and paper applications, long listing candidates, conduct written tests, and provide recruitment panel with shortlisting tool.
• Ensure procedures are in line with policy guidelines and Employee Committees are oriented on their role and responsibilities being panel member.
• Participate in relevant interviews or assign appropriate HR person.
• Responsible to manage recruitments of RMO up to D3 in accordance with HR procedure and make sure that all processes are completed before the file is handed over to the contract management/data management section.
• Make sure the medical check-ups and reference checks of new employees are done and checked by relevant authorized staff/committee before the offer is sent
• Prepare panel recommendation summary for approval of Admin Director and develop other documents/reports as required.
• Prepare offer letters (conditional and full offer for the successful candidate); notify runner up, unsuccessful candidates; negotiate salary and agree on a start date with the successful candidate
• Have reference checks for all new staff and files opened
• Maintain a weekly tracker of recruitments and report monthly on progress and challenges to the line manager
• Manage personal work in an efficient manner and the performance of direct reports to ensure teamwork and even distribution of responsibilities
• Complying with and promoting all SCA policies and code of conduct.
• Conduct any other task(s) within the field of competency delegated by the line manager
• HR Senior Officer manages the health committing meeting and chronic Health cases at the RMOs level.
• Report any problem or favouritism of panel members to the head of office and HR Manager.