Job Detail

International Medical Corps (IMC) is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief programs. IMC is carrying out medical relief services in several provinces of Afghanistan.

Job Purpose:

Reporting to the Project Manager, the Senior Project Officer will be based in Kabul and will make frequent trips to the project sites in all three provinces. The main purpose of this role is to support the Project Manager in the Management and Implementation of the Integrated Protection and MHPSS Emergency Response in all three provinces.

Coordination and supervising the project’s interventions; ensuring smooth implementation in all three provinces. Support the Project Manager in planning, budget management, implementation management and supervision of the projects staff. Coordinate and supervise project activities, ensure a smooth implementation according to the project work plan and achieve planned results. Providing Protection and MHPSS expertise support and assistance to the Project Manager and the provincial team to ensure implementation according to technical standards. Coordination of the project activities with all relevant stakeholders, especially Community Development Councils, MoPH/PPHDs, MoE/DoE, Provincial Public Health Hospitals, etc.

Main Duties & Responsibilities:

• Advise and assist the Project Manager in planning, implementation, budget management, coordination, and stakeholder management
• Develop monthly work plans and budget planning together with the teams, with support and guidance from the Project Manager and in close cooperation with the finance team
• Arrange weekly update meetings with the teams in all three provinces, arrange monthly team meetings, and take the minutes of the meeting
• Regularly update the procurement plans and provide technical assistance to the Operations team in the procurement process and quality control of the project materials. Do regular follow up with the procurement and logistic team for the procurement and delivery of the project materials to the project sites
• Coordinate all project activities with relevant stakeholders, including project participants, their household members, communities outside of the project, Community Development Council representatives, religious leaders, governmental departments, NGOs, and other national and international institutions, and make sure the implementation is in compliance with the national, organizational and donor’s regulations and policies
• Support the Project Manager and HR team in the recruitment of members, orientation, and capacity-building of staff
• Support the Project Manager in developing the procurement plan for the project. Raise the required PRs and do regular follow with the procurement and logistics teams
• Compile the weekly update reports shared by the Protection Officers and MHPSS Officers and share a compiled version with the Project Manager
• Actively participate in sectorial meetings of government departments and meetings of other relevant stakeholders in consultation with the Project Manager
• Assist the Project Manager in responding to inquiries of a technical nature from field staff, the government, donors, and other stakeholders
• Assist the Project Manager in drafting/developing the project reports including quarterly/project completion report
• Translation of documents from and to Dari and Pashto

HR Management Support:

• Participate in the recruitment and technical appraisal of all relevant staff
• Continually assess the quality of work and technical competence of all relevant field staff, and ensure that capacity-building needs are met through training, on-the-job coaching, or other methods, as appropriate
• Regularly visit all project sites, to assess the performance of staff and quality of the implementation, provide information, encouragement, and technical support as required
• Support the National Protection Manager and Protection Technical Coordinator in developing technical training materials and capacity-building plans and conduct training for field staff if necessary
• Facilitate and actively participate in experience sharing workshops and staff meetings at the provincial and national level

M&E Support:

• Provide support, collect and consolidate monthly reports from the team and regularly submit the monthly progress reports to the Project Manager
• Support the Project Manager and the M&E Officers to prepare quarterly and annual project completion reports
• Work closely with the M&E Officers and the team to document and share case studies, success stories and field visit reports as and when required
• Assist the project M&E Officers in monitoring the activities
• Carry out joint monitoring of technical aspects of the project with the representatives of different stakeholders and ensure field visits can happen on a regular basis
• Support the Protection Officers and MHPSS Officers in data collection and data entry of the collected data and report generation

The duties and responsibilities listed in this document are representative of the nature and level of work assigned and are not necessarily inclusive in size. You may be required to travel to other parts of the country if required.

Organizational Responsibilities: 

Policy Adherence

• Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout the International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity

Safeguarding

• It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children and adults at risk; and any form of trafficking in persons. 

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