Job Detail

The Senior Procurement Specialist will support the Sr. Procurement Manager with day-to-day operations of the procurement department. He/she is responsible for the timely execution of procurements, as well as ensuring compliance with the procedures outlined in the Field Operations Manual. His specific duties included, but not limited to:

• Assists Procurement Manager in the procurement of goods and services in compliance with DAI and USAID rules and procedures.
• Draft RFQs and RFPs for procurement of goods and services
• Draft Source Selection Memorandums and upload relevant documents in TAMIS and SP
• Review procurement requisition and purchase records in TAMIS
• Draft NXP request and Waivers for procurement of restricted goods and commodities
• Review all TAMIS documentation for compliance and audit.
• Keep track records of POs and ensure timely payments are made to the vendors.
• Schedule and lead bid opening and evaluation committees.
• Review and submit payment request to finance for paying the vendors.
• Ensure constant follow up is made with technical and logistic departments for deliveries being made under the POs.
• Conduct market research for procurement of technical machineries and assist the team in preparation of technical specification.
• Assist procurement team in day-to-day procurement activities.
• Handles vendor accounts and tracks inventory of purchases.
• Assists in database entry for procurement tracking and reporting.
• Maintains electronic files both on TAMIS and SharePoint.
• Coordinate and collaborate with all procurement staff to carryout operation and procurement tasks.
• Check the documents based on accuracy and compliance to the FOM/ DAI/Policy and procedures.
• Responsible for coordinating documentation requirements with various departments, i.e. Operations, finance, Technical/Delivery, and other areas.
• Organize form, memos, letters, etc in soft for procurement department and to share with all engaged departments to support them in operation and procurement.
• Conduct market surveys and collect quotations as per DAI policy, procedures.
• Share and coordinate operation and administrative works with procurement manager, prepare reports on carry out the responsibilities in given time.
• Other tasks as assigned by line supervisor.