Job Detail

Job Description

The Senior Procurement Specialist for the Water Emergency Relief Project will be responsible for overseeing / executing the procurement process and ensuring the timely and efficient acquisition of goods, services, and works required for the project. This role requires expertise in procurement regulations, contract management, supplier evaluation, and negotiation skills. The Senior Procurement Specialist will work closely with Logistics Manager, WERP Project Manager, WERP project Finance Specialist, project staff, and vendors to ensure compliance with procurement policies and facilitate the smooth implementation of the project.

Specific Tasks and Responsibilities:

• Preparation, updating and revising of procurement plans according to the WB PP formats and uploading and updating them in the STEP system of WB.
• Review and submit procurement plans   to the bank through STEP.
• Communicating all project procurement related issues with PIU procurement teams.
• Prepare Bidding Documents, Invitations to Bid, Request for Proposals, Request for Quotations and Contract Documents as per the agreed approved guidelines and procedures for all procurement under the WERP.
• Preparing Bidding Documents, Invitations to Bid, Request for Proposals, Request for Quotations and Contract Documents and check, control and monitor to ensure the final documents are as per the WB procurement guidelines agreed to be used for this project.
• Arrange for timely publication of Invitation of Bids in the national newspapers and the websites for procurement of DACAAR.
• Participate in pre-bid meetings and provide clarifications to the bidders.
• Arrange, participate and record Bid opening protocols.
• Facilitate Evaluation of bids received for works goods and services and prepare bid evaluation reports for necessary approvals.
• Ensure that best value for money in the procurement of works, goods, and services. 
• Ensure full compliance with the registration and record management of procurement documents based on document management guidelines of the project and legal agreement of the WB.
• Maintain and update a roster of suppliers, in line with supplier selection and evaluation criteria, and quality and performance measurement mechanisms.
• Regularly provide updates to Senior Management on delivery of procurement services against agreed plans.
• Undertake regular field visits and interact with different stakeholders, especially procurement at PIU.
• Reviewing, checking, and providing supporting documents for Interim and Final payment certificates, Extension of Intended Completion Dates (ICD), Variation Orders received from the provinces.
• Maintain contract management filing system within unit and make sure the contracts are implemented with required quality in timely manner.
• Provide and update contract data on project Management Information System (MIS)
• Coordination with procurement and engineering sections of the PIU   on contract administration related issues
• Prepare monthly, quarterly, and annual reports and work-plans and provide additional information as required by the PIU.
• Build and sustain effective work relationship with donor, PIU sections and peers to achieve common goal.
• Represent DACAAR in all procurement related meetings.
• The Senior Procurement Specialist must strictly follow the organization existing security policies, procedures and daily instructions of the safety personnel.
• Any other tasks and duties assigned by the Logistics Manager

Skills Required

• Management

Submission Guideline:

Procedure for submission of applications:                                                                                      

Interested and qualified candidates should submit a DACAAR Job Application Form along with introduction letter and CV online to jobs@dacaar.org or a Hard copy to HR Department in DACAAR main office Kabul.

Important Note:

• Applications without DACAAR’s UPDATED Job Application Form will not be considered.
• Application without Vacancy Number will not be considered.
• UPDATED DACAAR job application form can be obtained from; DACAAR website www.dacaar.org/, acbar website www.acbar.org/; jobs.af websites, and DACAAR Main Office kabul.
• Applications submitted as .RAR file or if the size exceeds 2MB, will not be accepted by the system
• Only Short-listed candidates will be contacted and called for the written test/ interview.
• The salary would be paid in AFN according to the actual exchange rate.

DACAAR is an equal opportunity employer. We welcome applications from all sections of the society. While all applicants will be strictly assessed on their individual merit, qualified women, people with disabilities and members of minority communities are especially encouraged to apply.

Kabul Office Address:
DACAAR, Main Office, Paikob-e-Naswar, Wazirabad, Kabul, Afghanistan

Postal address: Central P.O. Box 208, Kabul, Afghanistan
Phone: (+93) 0202230752/ (+93) 0202230753
E-mail: jobs@dacaar.org
Web site: www.dacaar.org

Submission Email:

jobs@dacaar.org