Senior Procurement & Logistic Officer

Date Posted: May 02, 2024

Job Detail

Location:

kabul
Type:

Contract
Shift:

Rotating Days
Career Level:

Entry Level Staff
Positions:

1
Vacancy number:

CARE-AF-0860
Experience:

6 Year
Gender:

Any
Salary:

As per company salary scale Af
Degree:
Apply Before:

May 06, 2024

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Job Description

Implementation of Procurement & Logistics Management of CARE AFG.
Prepare & Review Procurement & Logistics Plans based on Project Budget, CARE and Donor requirements and procedures for approval by Procurement & Logistics Manager or other Senior Management Team.
Provide Procurement & Logistics Management related information on policies, procedures, systems and standards to Procurement & Logistics Team.
Facilitation of Knowledge Building and Knowledge Sharing in Procurement & Logistics matters for staff in Kabul & Provincial Offices both in Program Support and Programs.

Key Relations:

Reports to the Procurement & Logistics Manager.
Supervises Logistics Officers on all matter related to the management of Logistics in Kabul and different line supervision of Logistics Officers at Provincial Offices.
Collaborates with Program, Finance, Program Support, Internal Audit and Provincial Offices.
Conduct Logistics orientation and workshop to CARE Staff and Partners on Logistic matters.

Location:

Based at CARE Afghanistan Kabul Office with regular visits to Provincial Offices.

Key Expected Results on Procurement Management:

Full compliance of procurement activities with CARE AFG rules, regulations, policies and strategies implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system.
Proper implementation and finalization of Procurement Transactions i.e. PR, RFQ, SBA, Technical Evaluations Reports, Scoring Sheets, Selection Memos & PO.
Analysis of information for preparation of Procurement Plans for the project and monitoring of their implementation in collaboration with Procurement & Logistics Manager, Thematic Coordinators and Project Managers.
Review Procurement Status Reports, analyze results with standards of Service Level Agreement, Key Performance Indicators and present it to the Procurement & Logistics Manager.
Implementation of proper monitoring and control of procurement processes including organization of EOI, RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with CARE rules and regulations.
Proper management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms.
Coordinate with requesting parties and units about the procurement committee members and increase transparency of the procurement transactions.
Coordinate and communicate to programs about the specifications of goods and services as needed and make sure to have proper Technical Evaluation Criteria for bulk procurement.
Make sure that the required goods/services are complete and clear in terms of specifications, quantity, location and time.
Survey frequently the market situation and collect data regarding the changes in the local market in connection with the upgrading of the vendor list and prices of items and present the report with recommendation to Procurement & Logistics Manager.
Implement approved vendor list all the time and ensure that the supplier is reliable in offering the required goods and services in terms of reasonable price, better quality and on time delivery.
Dispatch Procurement Documents to Finance Department for payment and follow up vendors payments with Finance Department and Cashier.

Key Expected Results on Logistics Management:

Preparation of warehouse and non-warehouse inventory reports to CARE HQ, Donors and other Stakeholders.
Generate warehouse Inventory Report and circulate it to concerned Departments at the end of each financial period.
Assist the Provincial Offices in handling of Asset/Inventory Databases and provide technical support for them.
Ensure that all warehouses and stores across CARE AFG are using the standard property management systems and forms.
Assist Logistics Team in handling tasks related to the internal and external auditors, while doing the audit of warehouses and stores.
Assist Logistics Team in reviewing of food and inventory manuals, commodity/inventory forms and collect recommendation for improvement and standardization of the system.
Prepare location wise list of personal property and inventories of CARE AFG for Insurance purpose as per the requirement.
Leading the annual physical inventory for warehouse and non-warehouse inventory items in all CARE AFG Offices at the end of each Fiscal Year and report the difference between the physically observed items with the book balance of the mission and update the databases accordingly.
Assist Logistics Team to review the food and non-food inventory forms used within the organization and maintain coordination with related section and programs.
Arrange periodic Asset physical count, tagging and labeling.
Regular visits from warehouse and make sure the CARE AFG Warehouse Management mechanisms are all in place.
Record CIK grants receipt and dispatch in databases and prepare monthly adjustment report with consideration of quantity and cost of CIK grants for submission to finance department and reconcile with the Pamodzi package at the end of each financial period.

Safeguarding Responsibilities:

Uphold CARE’s Safeguarding Policy (https://www.care-international.org/resources/care-international-safeguarding-policy) and Safeguarding Code of Conduct.
Must read the Safeguarding Policy and either sign the Safeguarding Code of Conduct or sign a Code of Conduct that is consistent with or references this policy and Safeguarding Code of Conduct.

Safety and Security Responsibility:

We all have a responsibility to promote a safe and secure work environment, foster a safety and security culture, and ensure consistent application of, and compliance with, CARE Afghanistan safety and security policies and procedures.

Job Requirements

1. Corporate Competencies:

• Demonstrates integrity by modeling the CARE AFG’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of CARE AFG;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

1. Functional Competencies:

Knowledge Management and Learning

Promotes a knowledge sharing and learning culture in the office;
Actively works towards continuing personal learning and development in procurement, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

Ability to provide analytical inputs to operational planning, results-based management and reporting;
Ability to lead procurement processes using specific procurement methods (RFQ, ITB, RFP);
Ability to make analysis of parameters provided in support of procurement activities in the CO;
Ability to lead implementation of new systems (business side);
Effective working relations in support of work conducted by the team;

Management and Leadership

Focuses on impact and result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates strong oral and written communication skills;
Builds strong relationships with clients;
Remains calm, in control and good humored even under pressure;
Demonstrates openness to change and ability to manage complexities;

Skills and Experience:

Proven and relevant work experience of procurement management and logistics in humanitarian/ development sector preferably in an INGO.
Donor experience as desirable.
Good planning, organizational, and analytical skills in procurement management.
Ability to prioritize workload whilst maintaining a high standard of work.
Able to take initiative and teamwork approach.
Excellent written communication skills.
Demonstrated technical and managerial ability, sound judgment and ability to work effectively with others at all levels.
Ability to effectively liaise with key external clients, and other relevant stakeholders.
Good presentation and training skills.

Education:

The incumbent should have a bachelor’s degree in Business Administration, Management or Economics, Master’s degree is preferred.

Work Experience:

Minimum of 6 years of practical experience in the field of Procurement & Logistics Management in which 2 years must be specifically in the capacity of Senior Procurement & Logistics Officer.

Computer Skills:

Ms. Word, Excel, Access & Outlook

Languages Skills:

Full command of written and speaking English and Local Languages.

Safeguarding

CARE places human dignity at the center of its relief and development work. At the heart of CARE’s efforts to impact poverty and social justice is its engagement with marginalized communities, and vulnerable adults and children. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. CARE commits to the protection from sexual harassment, exploitation, and abuse and of vulnerable adults and children, involving CARE Employees and Related Personnel. CARE has a zero tolerance toward sexual exploitation and abuse and child abuse. CARE takes seriously all concerns and complaints about sexual exploitation, harassment and abuse and child abuse involving CARE Employees and Related Personnel

CARE Afghanistan participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All CARE Afghanistan’s offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the applicant confirms his/her understanding of these recruitment procedures.

Skills Required

Management

Submission Guideline:

Please submit your completed CARE Standard Job application form (ACBAR: Application Form) to afg.vacancies@care.org.
Applications after the closing date (12:00 AM) and without CARE Application form will not be accepted.
Please Indicate the position title, Vacancy Number in the Subject Line (Senior Procurement & Logistic Officer CARE-AF-0860 Kabul) otherwise your application will not be considered.
Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted with and call for Interview.
The successful applicant will be expected to undergo a Background Check, Bridger check & Reference check and be compliant and sign up to Care Afghanistan’s Code of Conduct, PSHA (Prevention from Sexual harassment, exploitation and abuse) and other Care Afghanistan policies prior to a final offer being made.
People with Physical Disabilities and Women are highly encourage to apply.
CARE IS COMMITTED TO SAFEGUARDING POLICY (Available at: Safeguarding)
CARE IS COMMITTED TO CODE OF CONDUCT (Available at: CARE Afg Code of Conduct (updated).pdf)

Submission Email:

Afg.Vacancies@care.org

Job Detail