Street Child believes that every child deserves the chance to go to school and learn. Our projects focus on a combination of education, child protection and livelihood support to address the social, economic, and structural issues that underpin today’s education crisis. We partner with local organisations and communities to deliver our locally rooted programmes, using evidence to drive learning and the refinement and scale up of programmes to create maximum impact for the most children at the lowest cost. We pride ourselves on being willing to go to the world’s toughest places where others won’t, including remote, hard-to-reach areas and fragile, disaster-affected states across sub-Saharan Africa and South Asia. Since 2008 we have helped over 500,000 children to go to school and learn and supported over 33,000 caregivers to set up businesses so they can afford the cost of educating their children.
The Senior Procurement and Logistics officer will implement delegated area of responsibilities of the procurement department in Kabul level and will manage procurement related activities of regional offices. This role will also advice country director and senior management team on procurement related activities and will be responsible for asset management, fleet management and supply chain of the organization.
Additionally, this role is expected to closely work with program and operations teams such as finance, MEAL, HR and other departments on daily basis to ensure quality and timely service to Kabul and regional offices.
Generic Responsibilities:
A strong commitment to Street Childs vision, mission and values.
Adhere to all Street Child’s policies and procedures.
Able to represent Street Child appropriately both internally and externally.
Carry out all reasonable requests that are within the broad remit of the role.
Specific Responsibilities:
To provide advice and assistance to country director and senior management team on procurement and logistics related matters.
To lead on overall procurement and logistics operations of the organization.
To prepare annual procurement plan in coordination with project managers.
To conduct regular market survey, conduct due diligence process for active and potential vendors for purpose of timely updating the pre-approved vendor lists.
To maintain proper control and monitoring procedures for the procurement and contracting processes.
To ensure transparency, competitiveness and value for money throughout process of bidding, bids analysis, and the entire tendering process.
To ensure that the full procurement cycle starting from the Purchase Request to the Receipt of Goods and Services are handled in a timely manner with respect to organization policy and internal guidelines.
To be responsible for advertisement, receival of quotations, forming of Procurement Committee, bids analysis, preparing bid evaluation report, seeking final approval for the contracting with the Suppliers, and issuance of Purchase Orders and contracts.
To negotiate on the quality and cost with the possible vendors to ensure value for money on behalf of CIC/ Street Child.
To devise and execute procurement related contracts.
To discuss, negotiate and resolve complex or difficult issues with requestor and/or vendor regarding any defective or unacceptable goods or services based on inspection or quality control check to determine source of trouble and take corrective action.
To facilitate forming of quality assurance committees in coordination with country director, relevant project manager and MEAL department.
To ensure that vendor’s invoices along with required supporting documents are per the approved checklists are received in a quality and timely manner and are submitted to finance department within the monthly closing timeframe.
To ensure effective following up mechanism and trackers are in place to ensure timely processing and distribution of vendors payments.
To ensure availability of procurement related documents in digitized form within department and country director accessibility for timely decision making and processing.
To actively participate in proposal/ concept notes development to ensure cost estimations are realistically budgeted in to new projects.
To ensure that all procurement and contracting processes are in full compliance with the organisational policy, donor requirements and meets the auditing requirements.
To ensure asset register and record is updated on a timely and continues manner and tracking sheets are available on project and organization based.
To ensure consistent communication, coordination and responsiveness with the managers and field staff on the status of procurement, contracting and logistics activities.
To establish and maintain an internal tracking system for consumables/ inventories in country level.
To keep track of materials or project supplies delivered to the field offices and prepare a reconciliation between items received and delivered.
To ensure the GRN and SRNs are accurate as per the initial request (PR and PO).
To ensure the goods and services are delivered as per the specifications and BoQ with respect to quality and time.
To ensure effective coordination and management of fleet related contracting, documentation and tracking. Including renting of office and vehicles in country and regional level.
To ensure availability and documentation of vehicles log books and guarantee letters.
To ensure effective facilitations are in place for venue bookings of trainings and other programs in provincial level.
To perform such other duties as may be assigned by the manager.
Experience and Knowledge:
Bachelor’s Degree in Economics, Business Administration, management and/ or any other relevant field.
Masters and/ or any additional certification in procurement, supply chain and/ or fleet management is a plus point.
At least 4 years of relevant experience in supply chain and procurement.
Skills and Abilities:
Fluency in English language and any of local languages.
Competent and literate in English verbal and written with a sound knowledge of technical expressions.
Sound judgment and the ability to work effectively with others at all levels.
Strong assessment, evaluation, analysis and strategic planning skills.
Interpersonal communication and proven written / presentation skills.
Demonstrated ability to manage under stressful conditions.
Ability to work as part of a team and independently when required.
Responsible, reliable, punctual and ability to multi-task.
Strong communication skills.
Good follow up and organizing skills.
Commitment to street child mission vision and values and the ability to convey with enthusiasm Children in Crisis’s role in accompanying and serving forcibly displaced people and in advocating for their right to protection and a life in dignity.
High integrity, honesty and confidentiality.
Acceptance of diversity and inclusion as a core value.
Willingness to work in a flexible sub-optimal stressful and unstable environment.
Interested and qualified candidates should submit their CV (03 pages maximum) and Cover Letter (01 page maximum) to the following email address hr.afg@street-child.org not later than the deadline. Please indicate the position title and Vacancy Number in the e-mail subject line. Any application without position title and vacancy number will not be considered. Also, please do not send additional documents.
Interested and qualified candidates should also fill Children in Crisis Recruitment Form (MANDATORY) through below link:
https://forms.gle/Vwm8XhfYkQSMMRB49
Only short-listed candidates whose education and experiences correspond to the above criteria will be contacted for further consideration and in case you did not hear from us after 3 weeks of deadline, please consider that as a rejection.
FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY!
NOTE: CANDIDATE’S APPLICATION SHALL NOT BE CONSIDERED IF THE STREET CHILD/ CHILDREN IN CRISIS RECRUITMENT FORM OR CV IS NOT SUBMITTED.
hr.afg@street-child.org
Street Child believes that every child deserves the chance to go to school and learn. Our projects focus on a combination of education, child protection and livelihood support to address the social, economic, and structural issues that underpin today... Read More
