Job Detail

Medair is an international humanitarian organization established in 1988. Medair has been operating in Afghanistan since 1996 with programs mainly in the Health, Water & Sanitation, and Livelihoods sectors with significant reconstruction activities in remote areas. Current projects are Water & Sanitation, Food Security, & Disaster Risk Reduction

Medair Afghanistan has been operating since 1996 and currently works in three provinces: Daykundi, Uruzgan, and Kandahar. The country's main office is in Kabul, with multiple field offices. Medair implements WASH, Food Security, Health and Nutrition programming.

Overall Purpose

Working as an important member of a diverse team, the Snr Logistics Assistant supports many of the logistics activities of the programme.

On a day-to-day basis the Snr Logistics Assistant works in support of the Snr Logs Officer to carry out the day to day logistics support to the project i.e. warehousing, procurement, fleet management and IT. All activities are carried out in line with Medair policies and procedures and according to any applicable donor, HQ or field guidelines.

Project Overview

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition and morbidity, which have been significantly affected by drought and conflict conditions.  Building upon Medair’s decades of experience in the Central Highlands and Kandahar, the project intends to improve and extend utilization of lifesaving preventive and curative nutrition and health services by mothers, PLWs and children U5; to increase access to clean water, to reduce vulnerability to water-related and other preventable diseases, and to improve and increase food security for the most vulnerable families through food voucher distributions.

RESPONSIBILITIES

Specific Responsibilities

• Procurement and warehouse focal points
• Fleet management and fuel focal point
• As delegated, supports the Senior Logs Officer in administration responsibilities

MAIN ACTIVITIES

Logistics

• Carry out the day-to-day logistical functions of the programme including, but not limited to:

- Supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT (e.g. satellite and mobile phones, laptops, printers, scanners, etc.), maintenance and asset tracking.

- Liaise with the relevant field manager to provide effective logistical support to the projects and the field teams.

• Ensure all activities are carried out in line with Medair guidelines and procedures and according to any donor requirements.

• Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that Medair is receiving ‘value for money’ on items purchased.

• Review Medair monitoring systems are running efficiently and accurately for equipment, supplies, maintenance checks, etc.

• Work with relevant team members and field management, within the context of the local environment, to ensure the security of the Medair base(s) and of all Medair property and equipment.               

Administration

• Meet the logistics related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the logistical aspects of the programme function efficiently, effectively and with integrity

• Ensure a clear and transparent paper trail is in place for all logistical transactions (e.g. purchase requests, waybills, stock control, asset tracking, etc.), that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements

• Contribute, as required, to the accurate and timely reporting of activities e.g. through weekly and monthly reports

• Compliance of logistical activities with Medair, donor, national and international requirements

• Implementation of robust systems working with the Security officer to ensure the physical security of the base(s) and to prevent the theft of Medair assets and equipment and the fraudulent use of Medair resources

• Filing and archiving of all logistics documents in accordance with Medair and donor guidelines

Communication

• Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements

• Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships

Quality Management

• Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed

• Be aware of the potential for loss or fraud in logistical activities and procedures.

Interested applicants should forward their CV and applications via this link: https://form.123formbuilder.com/5821821/form 

(copy, paste and open with a new page)

  by not later than 30-October-2022, late applications will not be considered after 5pm. 

For technical questions only, please message jobs-khr@medair.org

Note: PLEASE indicate the position vacancy number & position tittle both in your CV  or in your Cover Letter. 

“Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staffs are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices”