Job Detail

About PU-AMI

PU-AMI (known globally as Première Urgence Internationale, PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. PU-AMI’s teams are committed to support vulnerable communities and populations, those marginalized, hit by conflict, natural disaster or economic downturns. PU-AMI’s main objective is to contribute to reduction in morbidity and mortality, and provide emergency relief to those in immediate need in order to help them regain their dignity.

Afghan mission is the oldest of PUI missions, with the first medical intervention launched in 1979 just after the Soviet troops crossed the country’s borders. PU-AMI teams currently deliver the integrated health care, combined with nutrition, psychosocial support; water, sanitation and hygiene (wash), as well as trauma services. The organization implements projects mainly in eastern parts of the country, and increasingly in the South-East Region. Since the COVID-19 outbreak in 2020, PU-AMI has also positioned itself as one of the main actors in preparedness and response to the pandemic, implementing health and wash-cantered activities at health facilities and community level in Kabul and beyond.

Globally, PUI provides assistance to around 6 million people in 23 countries and across 5 continents: Africa, Asia, Middle East, Latin America, and Europe.

Job Description

Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص

• Bank Management and Payments
• Tax Management
• Finance
• Liaison /Provincial bases/other department

Objective 1هدف اول: Bank Management and payments

Activities/Main dutiesفعالیت ها/ وظایف عمده:

• S/he keeps a good relationship with bank authorities and informs without delay the Finance Coordinator and Field Coordinator on any changes occurring with the bank.

• S/he is responsible to make all the wire transfers to the suppliers, payroll, partners and administrations.
• S/he is responsible for Safe and give the cash to admin assistant based on need.
• S/he is responsible to validate the Purchase files and authorization of payment according to thresholds.
• S/he is responsible of the preparation of the cheques, transfer sheets, other forms for all operations on bank account when needed.
• S/he marks all invoices on the day of payment and follow-up admin assistant files all invoices on PU-AMI vouchers and according to the numbers set by Saga software.

• S/he makes sure that there is a positive balance in bank accounts before proceeding to payment.
• During the monthly accounting closure, s/he is responsible to fill the bank reconciliation sheets.
• S/he makes sure that no expenses whatsoever are made without prior authorized signatures in the proper formats for all prior authorized signatures (expenses orders / purchase orders).
• S/he makes sure that all the forms regarding finance procedures are correctly filled before payment.
• S/he check all the expenditures in the bank book. Bank balance must be reconciled with bank book at the end of the month.
• S/he is responsible of the good financial codes on all order forms.
• S/he assists coordination finance department in case of audit of projects.

Objective 2هدف دوم: Tax Management when the Admin Assistant is not on duty

Activities/Main dutiesفعالیت ها/ وظایف عمده:

• S/he is responsible for prepare the tax reports (salary, supplier, and rental) on monthly basis.
• S/he is responsible to follow-up with provincial offices for all the tax issues, tax filling
• S/he is responsible to prepare tax certificate and hand over to logistics for further submission to suppliers on request.

Objective 3هدف سوم: Cash management

Activities/Main dutiesفعالیت ها/ وظایف عمده:

• S/he is responsible to prepare monthly cash request for the base with support of logistics, HR and program departments.
• S/he is responsible to coordinate with coordination for cash transfer to his / her regional accounts.
• S/he is responsible to communicate in advance with coordination in case there is cash shortage at region.

Objective 4هدف چهارم: Ensuring that the accounting procedures are properly followed regularly

Activities/Main dutiesفعالیت ها/ وظایف عمده:

• Double check cash inventories and advances follow ups with the admin assistant when it is necessary.
• Make sure the procedure regarding advances, and other incentives are properly implemented.
• Check that expenditures properly allocated in cashbook as per PU-AMI and donor regulation as it’s applicable.
• Check that expenditure justifications are in line with PU-AMI rules and Afghan Law.

Objective 5هدف ‍‍‍‍‍‍‍‍‍‍‍پنجم: Accountancy and Budgetary Management

Activities/Main dutiesفعالیت ها/ وظایف عمده:

• S/he is responsible for monthly accountancy and share the monthly closing pack with coordination.

• S/he will respond, in time, to any query received on monthly closing pack from coordination.  
• S/he is responsible of good quality of cashbook of region through regular checking of cashbook and check at least twice in a month, give feedback to admin assistant.
• S/he updates monthly the Financial Follow Up in order to ensure an optimal budget follow up.

• S/he ensures that all departments know how to use the Financial Follow Up and helps preparing the purchase requests when requested to.

Objective 6هدف ششم : Liaison with Provincial bases

Activities/Main dutiesفعالیت ها/ وظایف عمده:

• She/he ensures regular visits to the field
• If necessary, she/he ensures appropriate training to base finance, Logistics, HR and program department on Finance and compliance.
• She/he participates of the good flow of communication within base, regarding all documents and information to be shared with coordination on regular basis.

Objective 7هدف هفتم : Miscellaneous

Activities/Main dutiesفعالیت ها/ وظایف عمده:

• Any other task assigned by the line Management / technical management.

Skills Required

• ACCOUNTING

Submission Guideline:

Dear candidates,     

To apply for this vacancy, please use the following link:  

https://docs.google.com/forms/d/e/1FAIpQLSfAC5eFzXMCFFL0yML6M7oJ7iCsO4aKNZwZYiG4SO2Ht4ORAw/viewform

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.  

Make sure to press submit at the end of the application.  

Please note:  

       You are allowed to apply only before the closing date  

Only the candidates who meet the mandatory qualifications/requirements will be considered for the longlist  

A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)  

If you are not invited for a technical test within a month’s period of time, please consider that your application was not considered for this vacancy.  

Female Candidates are highly encouraged to Apply

Validated copies of academic certificates/diplomas will be requested only if called for an interview     

Kind regards,     

The PU-AMI HR Team

Submission Email: