Job Detail

POSITION OBJECTIVE
Overall financial management of regional office Takhar.

JOB DUTIES AND RESPONSIBILITIES
•    Supervise the finance department operations in the Takhar regional office.
•    Ensure timely and accurate posting of all month-end entries with appropriate supporting documentation. Review monthly data to ensure the accuracy and completeness of financial data
•    Review monthly regional financial data.
•    Foster a culture of continuous improvement within budgeting, accounting, and finance departments.
•    Prepare budgets for various projects using both computerized and manual methods, reflecting the necessities of the project and the operational costs of the Takhar regional office.
•    Prepare annual budget for the regional office, and regularly review the budget changes.
•    Prepare monthly and quarterly financial reports for donors, including fund utilization reports.
•    Review invoices to ensure they are raised only for legitimate claims.
•    Ensure prompt payment of outstanding accounts.
•    Ensure the invoicing system of ERP is in place and timely settling the vendor's claims.
•    Reconciliation of vendor accounts.
•    Assist the finance staff involved in the procurement process, in technical areas and conduct training for their improvement.
•    Participate in the procurement process as a member of the purchase committee of the regional program office.
•    Monitor cash flow and ensure the availability of sufficient funds in program areas.
•    Conduct annual appraisals for individual finance staff.
•    Implement and regularly update financial systems, procedures, and controls.
•    Coordinate with internal and external auditors, as well as donor audits related to the regional office.
•    Conduct regular field visits to all projects.
•    Ensure compliance with donor grant agreements and local taxation laws, including timely deduction and deposit of withholding tax.
•    Perform any additional tasks assigned by the Regional Director or the NPO finance unit.
•    Prepare budget balances for the Yearly Plan of Operation (YPO) and review the regional YPO.
•    Oversee monthly & yearly data closing, review, and submission to the National Program Office.
•    Represent the finance office in regional Senior Management Team (SMT) meetings.
•    Review and process all supplier payments, staff salaries, consultant payments, and contractor payments in accordance with approved budgets and regional authority matrices.
•    To carry out the responsibilities of the role in a way that reflects AKF (Afg)'s commitment to safeguarding staff, and beneficiaries and protecting children from harm and abuse in accordance with AKF (Afg)s Safeguarding policy.
•    To report any suspicions or actual violations of the Safeguarding Policy and/or Child Safeguarding Policy as per the given training.

OCCASIONAL SIGNIFICANT DUTIES AND RESPONSIBILITIES
Any other tasks relevant to the core duties & responsibilities of this position, as assigned by his/her.

DECISION-MAKING & AUTHORITY
•    Cash Disbursement and bank payments Approval Authority.
•    Member of Senior Management Team (SMT).
•    Managing work and performance of finance staff under direct supervision.

APPLICATION
Interested applicants should submit their CVs along with a cover letter to  Jobs.afghanistan@akdn.org
no later than 25th November 2024.

Important Notes:
•    Please quote the Vacancy Number as the Subject of the e-mail when applying.
•    No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are required at this stage.
•    Only short-listed candidates will be contacted for further assessment.
•    Salary scale: Grade B based on NTA Salary scale.

The Aga Khan Foundation Afghanistan (AKF- Afg) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge.

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated email address: jobs.afghanistan@akdn.org. Please note that each job vacancy is assigned a unique identification number for your reference. After you submit your application, you will immediately receive an automatic confirmation acknowledging its receipt.

Aga Khan Foundation - Afghanistan (AKF- Afg) recruitment and selection process reflect our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members and employees from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited to work for us. In the process of recruitment, selection and appointment AKF (Afg) implement a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with AKF (Afg) is kept free from harm and abuse is prevented.

Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to comply with AKF (Afg)s Safeguarding Policy at all times.

By sharing your cover letter and resume with AKF (Afg) in response to this job application, applicants consent AKF (Afg) to keep this information on file for Recruitment and Human Resources Management purposes.

Female candidates are encouraged to apply.

We request all job seekers to be attentive and report any instances of individuals or entities claiming to charge fees on behalf of AKF Afghanistan to AKFA.HR@akdn.org. Our commitment to ethical practices ensures that your career aspirations are supported without any financial burden during recruitment.