Project Reporting and Documentation Specialist

Date Posted: May 02, 2024

Job Detail

Location:

kabul
Type:

Contract
Shift:

Rotating Days
Career Level:

Entry Level Staff
Positions:

1
Vacancy number:

CARE-AF-0786
Experience:

5 Year
Gender:

Male
Salary:

As per company salary scale Af
Degree:

Masters
Apply Before:

May 11, 2024

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Job Description

Summary of Key Functions

Technical monitoring of the project timely transmission of reports to the management and donor.
Facilitation of knowledge building and knowledge sharing
Ensuring that all intermediary reports are properly kept and archived, for filing and audit purposes
Identifying the best practices and lessons learned to help implement a reporting and documentation strategy.
Give necessary feedback to the management and to the field team for better implementation of the project.

Key relations

Internal: DCD-P, PQ Coordinator, MEL Manager, Program Coordinator, Project Manager, the project staff and other support staff, DPMs, Project supervisors, M&R office and CARE AFG other projects.

External: Actors such government sectoral departments such as MOPH, MOEC, MRRD, MAIL and other ABADEI Implementing partner organizations.

Duty Locations

Kabul with travel to provinces

Key Results Expected

Report writing 60%

Take the lead in writing the required Project Reports, capturing in a comprehensive analytical manner project progress against Results Framework; including the documentation of success stories, achievements, lessons learned, risks and issues;
Produce quality reports for target groups and in a timely manner, according to the reporting timeline.
Serve as a focal point for reports to donor and other stakeholders.
Support and advise provincial team in terms of reports in accordance with donor recommendations and reporting requirements.
Produce regular and mandatory reports (monthly, quarterly, interim, annual and final reports) on the project’s results and activities
Ensures that the reports are systemized meet donor requirements and are consistent with the results framework.
Work closely with the Monitoring and Evaluation team to incorporate M&E data in the reports including project’s progress towards its Strategic objective/outcome indicators.
Work closely with the Finance Department to ensure all financial reports are prepared in line with contracts and are submitted along with the narrative reports.
Actively participate in the development of project management-related documents and concise reports and power-point presentations for various project meetings and workshops;
Take the lead to develop plans and monitoring the project’s Risks and Issues matrix
Take the lead in developing project Updates to donors and stakeholders in a timely manner, using the most professional writing and formatting requirements;
1. 1. Documentation 40%
Draft selected documents and reports, such as weekly, monthly and quarterly reports, drawing on inputs from Project staff. Finalize documents after receiving input from team leaders, PM, DPMs and others as appropriate.
Review, edit, and format documents produced by the program including, but not limited to regular progress reports, technical reports, training modules, briefing notes and PowerPoint presentations, success stories, press and releases, or; arrange and manage additional editing and formatting services provided by staff or vendors as required and authorized.
Provide quality control over writing, editing, formatting, graphic content, and translation for formal documents produced by the program.
Assist, enable and train staff to produce accurate, clear and concise written products, to produce material that complies with CARE and UNDP standards.

Safeguarding Responsibilities:

Uphold CARE’s Safeguarding Policy (https://www.care-international.org/resources/care-international-safeguarding-policy) and Safeguarding Code of Conduct.
Must read the Safeguarding Policy and either sign the Safeguarding Code of Conduct or sign a Code of Conduct that is consistent with or references this policy and Safeguarding Code of Conduct.

Safety and Security Responsibility:

We all have a responsibility to promote a safe and secure work environment, foster a safety and security culture, and ensure consistent application of, and compliance with, CARE Afghanistan safety and security policies and procedures.

Job Requirements

Competence

Enthusiasm to the job, excellent disintegrate analytical skills, project management skill, monitoring, feedback staff, willingness to work in rough field conditions and tough security situation; willingness to travel as per the project requirements in every situation, a self-starter and well experience managing, professional communicator.

Skills and Experience:

Knowledge and Skills: Good command of English, narrative and analytical report writing skills, ability to do data analysis and draw inferences, good presentation and communication skills, MS Office – computer skills, general management knowledge, filing and documentation skills.
Traits: Build personal and inter project relationship, analyse issues, cultural sensitivity, gender sensitivity, teamwork, punctuality, establish a conductive working environment and persuade others

Education:

Master degree in management science, business administration, monitoring and evaluation, development studies or other related fields.

Work Experience:

Minimum of 5 to 7 years work experience in project management, monitoring, reporting, documentation, knowledge management

Languages Skills:

Excellent written and oral communication in English, Dari and Pashto

Safeguarding

CARE places human dignity at the center of its relief and development work. At the heart of CARE’s efforts to impact poverty and social justice is its engagement with marginalized communities, and vulnerable adults and children. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. CARE commits to the protection from sexual harassment, exploitation, and abuse and of vulnerable adults and children, involving CARE Employees and Related Personnel. CARE has a zero tolerance toward sexual exploitation and abuse and child abuse. CARE takes seriously all concerns and complaints about sexual exploitation, harassment and abuse and child abuse involving CARE Employees and Related Personnel

CARE Afghanistan participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All CARE Afghanistan’s offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the applicant confirms his/her understanding of these recruitment procedures.

Skills Required

Management

Submission Guideline:

Please submit your completed CARE Standard Job application form (ACBAR: Application Form) along with updated CV to afg.vacancies@care.org.
Applications after the closing date (12:00 AM) and without CARE Application form will not be accepted.
Please Indicate the position title, Vacancy Number in the Subject Line (Project Reporting and Documentation Specialist CARE-AF-0786) otherwise your application will not be considered.
Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted with and call for Interview.
The successful applicant will be expected to undergo a Background Check, Bridger check & Reference check and be compliant and sign up to Care Afghanistan’s Code of Conduct, PSHA (Prevention from Sexual harassment, exploitation and abuse) and other Care Afghanistan policies prior to a final offer being made.
People with Physical Disabilities and Women are highly encourage to apply.
CARE IS COMMITTED TO CHILD PROTECTION POLICY (Available at: http://bit.ly/CAREAFG_Child_Protection_Policy)

Submission Email:

Afg.Vacancies@care.org

Job Detail