Job Detail

About UNOPS

Background Information - UNOPS

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.


Working with us

We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).


At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.


Diversity

With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Job Description

 Background Information - Afghanistan

Afghanistan

With more than 20 years of experience in the country, UNOPS Afghanistan focuses on providing maximum support to the people of Afghanistan through the delivery of projects and services that improve the lives of people in need. The UNOPS Afghanistan Country Office (AFCO) serves as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency.  At present, UNOPS AFCO activities cover a range of sectors including humanitarian, basic human needs, cash for work, infrastructure, development, procurement and HR services. 

The functional objective of UNOPS AFCO is to contribute to improving the lives of girls, boys, men and women living in Afghanistan. The aim of UNOPS AFCO is to provide efficient and cost-effective implementation services on behalf of all our partners to support the humanitarian response and development of the country. UNOPS AFCO’s mission is to exceed the expectations of all stakeholders in the delivery of AFCO services, at all times, in all places, in all circumstances, in order to improve the lives of Afghans in need.

 Background Information - Job-specific

Under the overall guidance and supervision of the Head of Support Services, reporting to the Project Management Support  Associate, the incumbent performs and may supervise UNOPS personnel, including third-party contractors, in delivering technical and administrative support services, covering specialised and non-specialized processes and transactions for discrete work areas in administration and logistics, ensuring efficient, client-oriented and effective service delivery. The Project Management Support Assistant promotes a client, quality, and results-oriented approach, ensuring the utilisation of office resources in the most cost-effective manner.

 Functional Responsibilities

1. Management Support
2. Inventory Management Services
3. Team Management
4. Knowledge Building and Knowledge Sharing 

1. Management Support

• Assist in providing support to the overall aspects of operations related to finance, reporting, procurement, contract management, and administration, among others in HAMC  in compliance with established policies, procedures, Standard Operating Procedures (SOP) and the UNOPS Financial Regulations and Rules (FRR).
• Provide support in the development of the unit's annual work plan and ensure the activities are monitored and implemented. Any deviation is escalated and addressed.
• Assist in Providing efficient support in contract management, and all matters relating to successful supervision and management of contracts and purchase orders.
• Support the Programme Support Associate in ensuring that all the local procurement is carried out as per the UNOPS Financial Regulations and Procurement Rules and handle the petty cash and proper closure as per the regulations.
• Assist in proper receipt and inspection of goods procured, timely receipt in the ERP and process of payments ensuring completeness of supporting documents.
• Assist in providing input for the narrative progress reports, highlight reports and any other required reports.
• Assist in engaging in the stakeholder management and represent UNOPS for any meeting with the external and internal stakeholders and accordingly inform the AFCO office Kabul in the absence of the Programme Support Associate.
• Manage the external contractors/supplier for ancillary services and other contracts and ensure that the deliverables are carried out as agreed. 
• Assist in developing effective relationships with clients, ensuring their satisfaction with service delivery.

2. Inventory Management Services

• Assist in managing effective and efficient provision of inventory management services for HMAC and office tenants in compliance with UNOPS rules, regulations, policies, and strategies covering. 
• Assist in Implementing control measures for inventory management, ensuring timely preparation and submission of periodic inventory reports, investigating and reporting on any discrepancies.
• Assist in receiving the goods and supplies from the suppliers and making the RIR.
• Assist in preparing and raising requisitions for supplies and other services.
• Assist in supervising proper issuance of inventory items and supplies and the disposal of damaged items in consultation with the project team and AFCO asset focal point.

3. Team Management

• Assist in facilitating the engagement and provision of high-quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
• Provide oversight, ensuring compliance by team members with existing policies and best practices.

4. Knowledge Building and Knowledge Sharing

• Ensure accuracy, consistency, filing, and record-keeping of all project documents in an efficient manner.
• Organise, facilitate, and/or deliver training and learning initiatives for personnel on Administration related topics.
• Provide sound contributions to knowledge networks and communities of practice by synthesising lessons learned and disseminating best practices in human resources.
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilise them productively. 

Skills Required

• MS Office
• Team management skills

Submission Guideline:

Submission Guideline

Please click on the below link for actual vacancy announcement to see the complete details and submission guideline as this is only an attempt for attracting female applicants for gender parity in organization. Please make sure you fill your profile/application properly with all relevant details in order to be considered for the next stage of recruitment/selection.

https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=26756

Submission Email:

https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=26756