Job Detail

1. About RAWNAQ:

The RAWNAQ project is an EU-funded project which is implemented by the Norwegian Refugee Council and Cordaid. The program aims to create employment opportunities for Internally Displaced People and Returnees through private sector development initiatives. The project has started in January 2020 and will continue till June 2023, implemented in Herat and Kandahar cities of Afghanistan.

The project has two pillars; provision of technical assistance and constant BDS support to micro, small and medium enterprises ((M)SMEs) to further grow, expand and scale-up business operations and undertake innovative solutions to overcome challenges in the selected value chains,  and, on the other hand, supporting youth from displaced and vulnerable host communities/families living in those areas to secure and retain decent jobs in these MSMEs.  

Develops project budgets in coordination with the OD and PM for proposal development and budget reviews. Makes sure that cost recovery is guaranteed and the correct Cordaid tools, data, and forms are being used. Internally as per the Bid process immediately support the preparation of a Financial Forecast – FF for proposal Submission to the OTM. Provide input in managing budget reviews, re-alignment, and adjustments.

Project finance planning

Develops project forecasts in coordination with the OD and PMs. Review project finance planning and forecast by ensuring that the estimates are accurate and are within the budget and project work plan. Keeps the cash planning up to date and in line with the project implementation and approved budget.

Facilitate the field cash request in liaison with the PMs and analysis for consistency and alignment with the work plan and budget requirement.  Keeping in mind the Burn rate and full use of funds by presenting the monthly BvAs.

Operations Coordination

Sets up the cash planning in close cooperation with the Accounting department. Develops the Procurement plan with the Procurement Coordinator and works with the PM to submit the Purchase Request to initiate the procurement process. Works with the Logistics Manager to ensure that the Assets list is updated and validated. Submits a staff request, and pre-approval budget allocation analysis for position recruitment. Review and update the monthly shared cost % allocation for operations cost and staff salary posting.

Financial project data

Keeps the implementation of projects in focus based on the targeted results. Intervenes on time and appropriately when financial management does not go according to plan. Tracks and ensure that project budgets are entered into financial administration to facilitate different financial reports in liaison with the Project Finance Controller. Keeps in focus and checks the charged costs with respect to accrued bookings.

Uploads data in devresults as per the standard requirement.  Uploads the monthly project and partner financial data into AX on monthly basis after document verification. Analyze the data captured in the system and identify irregularities and prepare for adjustment and reversal. Submit identified irregularities for review and adjustment.

Financial quality of partners

Guides and provides capacity building to Field Office and partners in such a way that they effectively and efficiently run the project and meet the reporting requirements. Manage, and conduct spot checks and documentation verification/review for partners and field offices. Provide a plan for strengthening the partner and field offices.

Compliance knowledge

Develops, maintains and delivers training on compliance issues in order to realize sufficient compliance knowledge, a positive attitude towards compliance and improved compliance behavior. [Field Project staff and Partner Organizations]. Flags out irregularities in financial transactions and payments and budget reporting.

Report/Audit

improvements

Manage and supports the partner organization and field offices in collecting all necessary information for audits and donor and Ax reporting on a timely basis by conducting pre-audit document verification and spot checks.

Cost Recovery

Ensures that all operations and project costs are being recovered, either in through shared cost timely allocation and/or by charging the activities to donor contracts directly. Ensure full utilization of budget lines and report on under/over utilization. Keep track of donor receipts, partner disbursement and liquidation of advances through reconciliation analysis and reporting.

Risk analysis

Action on risk agreed on mitigation action and ensures compliance with the contractual agreements. Report on disallowed and ineligible costs [These costs are to be flagged out when reviewing purchase requests, payment Voucher requests and Payment requests.]

Reporting

Timely action to meet scheduled donor report timelines and report timely based on donor standards and templates. Follow-up on donor feedback and report on the actions taken. Maintained records of the approved and submitted project financing reports on the project site.

Project Status and Project Closure

Action and report on the CO Corporate KPI reporting and this includes updating the project status sheet and the project completion procedures.

Compliance

Support in ensuring that accounting principles, standards and all transactions are in line with donor requirements, and government and legal regulations. Assists in maintaining knowledge or required rules and regulations related to projects and activities that affect the budget. 

Audit Readiness and risk assessment

Manage documentation audit readiness by conducting document verification for Cordaid and Partner organizations. Report on missing and/or insufficient documents and enhance the security of documents for accountability.  lead to implementation and action on audit findings and donor feedback/recommendation.

Integrity

Showcases integrity standards as outlined in Cordaid's integrity policies. Fulfills integrity responsibilities as outlined in Cordaid's Integrity Framework and Standard Operating Procedures. Actively contributes to a safe environment within their scope of influence by encouraging dialogue, and trust, as well as understanding and adherence to Cordaid's integrity standards and procedures.

Backstopping

Take in some roles of the Project Finance Controller during his/her absence. May also be required to back-stop other project finance officers on a lateral basis during his/her absence.

Attend to any other activities as instructed by Project Finance Controller and at other times at Adhoc requirements by the Operations Director

• Please submit your CV and cover letter in one PDF file. Your email subject should be CRD00161/22 Project Finance Officer otherwise, it will not be considered a valid application.
• Please note that applications received after the closing date and without the Subject line will not be given consideration.
• Only shortlisted candidates whose application meets the above criteria will be contacted for a test/interview.
• Note: Only applications sent to the below address will be considered. Applications sent to any other address even within the organization cannot be considered.
• Important Note:
• Applicants should copy and paste the Vacancy Announcement (VA) Number CRD00161/22 Project Finance Officer into the email subject line when submitting the required documents. Please do not add any other information in the subject line of your email except CRD00161/22 Project Finance Officer. Please do not add any additional words or space in the VA Number. Applications received without a VA Number will not be considered.
• those who applied before should not re-submit their CVs for the position.
• interviews will be done on a rolling basis

Qualified female candidates are highly encouraged to apply.