Project Assistant

Date Posted: Feb 23, 2025

Job Detail

Location:

Herat
Type:

Full Time/Permanent
Shift:

Rotating Days
Career Level:

Entry Level Staff
Positions:

1
Vacancy number:

HIHAO/02/25
Experience:

2 Year
Gender:

Any
Salary:

Based on the Organization Salary Scale Af
Degree:

Masters
Apply Before:

Feb 27, 2025

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About Hand in Hand Afghanistan Organization

Hand in Hand is a global network of NGOs working in 14 countries and counting since 1980, with a shared vision of fighting poverty through job and business creation. Hand in Hand Network’s mission is to work for the economic and social empowerment of the poorest and most marginalized people by helping women beat the odds and succeed as entrepreneurs. Hand in Hand network has created and grown 4.3 million businesses across the globe.

Hand in Hand Afghanistan Organization (HIHAO) is a member of Hand in Hand global network, started working in Afghanistan since 2007. With a global shared mission, HIHAO strives to enhance the economic empowerment of vulnerable Afghan women, fostering increased incomes, greater mobility, and enhanced decision-making authority. Since 2007, HIHAO has been engaged in various development and relief programs with DFID, USAID, EU, SIDA, GIZ, Un Women and increasingly, HIHAO expanded its thematic focus incorporating humanitarian response programs with UNOCHA, FSAC, and UNFAO, following obtaining Afghanistan Humanitarian Fund (AHF) eligibility in 2020.

The project will proactively target the most vulnerable households during the winter and pre-harvest lean season with unconditional seasonal food assistance both in-kind and CBT modalities. The project aims to provide nutrition sensitive, unconditional emergency food assistance to members of severely vulnerable, food-insecure households in targeted provinces to prevent further deterioration of their food security and nutritional status also, to avoid or minimize the need for targeted households to resort to negative coping strategies during the months of most severe food insecurity.

Job Description

Under the supervision of the Project Manager, the Project Assistant is overall responsible for the project implementation, managing day-to-day activities and liaise with sector stakeholders, represents HIHAO and the project in Herat province.

The Project Assistant will perform the following duties with transparency and integrity, and in adherence to the policies as provided by the HIHAO.

Duties & Responsibilities:

The Project Assistant will work under direct supervision of the project manager and assists the project manager in daily management of the project operations.

Project implementation

Assist in project planning, scheduling, and coordination of activities.
Support in preparing project reports, documentation, and presentations.
Maintain and update project files, databases, and correspondence.
Assist in procurement, logistics, and coordination with vendors.
Support field teams by providing necessary documents, materials, and updates.
Participate in project monitoring and evaluation activities.
Assist in financial tracking, expense reporting, and budget monitoring.
Communicate with project stakeholders, including beneficiaries and partners.
Ensure compliance with organizational policies and donor regulations.

MIS and Program:

Collect, compile, analyze and enter all group and members data into the Management. Information System (MIS) including Member’s Bio-data and group’s regular meeting records and annual review according to specified MIS procedures.
Help implement project activities in the targeted communities of Herat province – including but not limited to: planning of field staff, facilitating trainings and distributing of inputs.
Assist and train Village Enterprise Facilitators on using of MIS forms for data collection in coordination with MEAL team.
Ensure that all MIS data is accurately entered in to the system and ensure that reports are available any time.

Job Requirements

Diploma on any related field, university degree on Business Administration is an advantage.
2 years of work experience, experience in similar position and project will be preferred.
Excellent interpersonal and communication skills, self-starter and able to work independently.
Good computer skills especially in Microsoft Office package, knowledge of IT would be an advantage.
Demonstrate attention to detail and proven ability to follow procedures, complete tasks, meet deadlines and work well under pressure in a cooperative, team-oriented environment.
Knowledge of office administration and bookkeeping procedures.
Ability to travel to project site in target communities of Herat province.

Skills Required

داشتن تابعیت افغانستان

Submission Guideline:

Interested applicants are requested to submit their applications comprised of a one-page cover letter explaining their interest and suitability for the position along with an updated CV to the attention of following address: jobs@handinhand.org.af and copy to info@handinhand.org.af please note that applications received after the closing date (Feb 27, 2025) will not be considered.

Kindly mention vacancy number and position title in your email's subject line, otherwise you won't be shortlisted. All shortlisted candidates will be directly contacted through their emails for test/Interview.

Submission Email:

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