Job Detail

Job Description

The Programme Assistant (Reproductive Health) position is located in the UNFPA Afghanistan Country Office. Under the direct guidance and supervision of the Assistant Representative, the Programme Assistant is a part of a team, which provides integrated programme and operational support within a systems-strengthening approach fundamental to UNFPA’s overall strategy. 

Job Purpose:

Under the direct supervision of the Assistant Representative, and with overall guidance of the programme team, the Programme Assistant delivers quality programme support services to principally internal but also external clients, mastering all relevant rules, guidelines, processes and procedures. S/He is client and results-oriented in service of the country programme. 

S/He also applies established systems and procedures and assists in the creation of substantive knowledge by compiling, synthesizing and analyzing information relevant to population and development, reproductive health and gender issues. 

The Programme Assistant maintains collaborative relationships with all programme and project staff at the CO. Internal contacts include the Assistant Representative, Humanitarian Coordinator, and the CO’s operations team.

You would be responsible for:

Programme support

• Assists in the coordination of programme/project planning and preparation of annual workplans;
• Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics/ issues; 
• Participates in the preparation of annual and quarterly project workplans, and arranges for relevant work planning meetings within the office and with counterparts;
• Facilitates preparation of project review meetings, drafts minutes of meetings and provides any other necessary logistical support to such activities;
• Undertakes monitoring visits to project sites, when required, and verifies project assets every year;

Financial support

• Prepares budget revisions based on approved work plans and justifications, and monitors project budgetary commitments;
• Generates the required financial reports in a timely manner;
• Checks and examines various project financial reports for accuracy and consistency against approved budgets;   
• Takes required actions on operational and financial closure of projects in line with UNFPA programming guidelines and NEX procedures.
• Follows up with implementation partners for the timely submission of FACE.
• Prepare financial analysis of certain fund codes assigned to her/him and present it to the supervisor and relevant colleagues. 

Administrative support

• Ensures that all official documents are prepared and kept in the project files for retrieval and archiving; 
• Facilitates project activities, or relevant missions, by arranging meeting schedules, coordinating logistical support, collecting reference documents, and maintaining records;
• Prepares necessary documentation, minutes of meetings and notes to file for relevant transactions (e.g. grant agreements, services contracts);
• Ensures facilitation of knowledge‐sharing between programme and operations clusters;
• Drafts routine project related correspondence;   
• Provides information to missions, visitors and other counterparts requesting.
• Perform any other duties as may be assigned by the Supervisor, IOM and senior management of the Country Office.

Skills Required

• having experience in the mentioned field

Submission Guideline:

UNFPA will only accept properly completed job application form in Quantum before the closing date & will not consider late submissions after closing date. Any information provided on the Quantum job application form will be considered binding.

Important Note: Applicants must accurately complete/draft their Job Application Form (Candidate Profile) in the below given link and submit before the deadline, kindly note that you will need to upload P11/CV.

To Apply Click Here

Disclaimer: 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Submission Email:

https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2003/job/18266/?utm_medium=jobshare