Job Detail

About Management Sciences for Health(MSH)

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

Job Description

MAIN PURPOSE OF JOB:         

The role of the Procurement Specialist is to collaborate with the provincial team under the technical guidance of the Kabul Senior Grants and Procurement Officer, to manage all purchases for the provincial office by following the MSH policy and procedures a staff by performing procurement specialist work activities and supporting G&P Department personnel to maintain a transparent, effective and efficient procurement process for all procurement activities in support of the team.

Objective and Duties:

• Receives approved Purchase Requisitions (PR) for procurement of goods and services.
• Update all PRs on the procurement tracker.
• Determine the procurement methods in accordance with the given thresholds in the field procurement manuals and donor rules and regulations.
• Determines price reasonableness.
• Become thoroughly familiar with detailed G&P Department systems and procedures for the management of grants and procurement including preparation of G&P templates.
• Collaborate with the Operations Officer and Kabul procurement department to complete the required procurement process to achieve the needed materials requested in PRs, keeping the provincial team informed.
• Conduct market assessment for solicitation and regularly update the pre-approved vendors’ list.
• Assist G&P Department personnel to work directly with local suppliers and service providers to obtain quotations and/or requested commodities and services.
• Conduct clearance verification using CSI Regulatory Compliance (Watchdog) for Vendors selected to deliver goods and/or commercial services.
• Conduct site visits from potential vendors along with the procurement committee members.
• Prepare the procurement package and submit it to Kabul procurement team for review and further process issuing purchase order.
• Communicate with vendors so that they are aware of and accept payment terms, open bank accounts, keep registrations update, understand tax liabilities, and are encouraged to comply with local regulations.
• Send Purchase Orders to the vendors for countersignature and coordinating the proper delivery of goods and commercial services.
• Assist to facilitate communication and follow-up documentation with vendors during the solicitation phase.
• Submission of payment packages follow up the status of vendors’ payments with the Kabul procurement team.
• Initiate the Blanket Purchase Agreements (BPAs) for regular supplies like stationery, lunch supplies, office supplies, hotels etc.
• Assist to file, copy, scan, label G&P grants and purchase orders and other compliance related documents as needed, ensuring that all documents are filed in the SharePoint file folders in compliance with MSH policies and procedures, and USAID rules and regulations, including Federal Acquisition Regulations (FAR) requirements and ADS 303.
• Assist to document all communications including but not limited to email communication and responses, telephone calls and in-person meetings as directed by G&P personnel and the Senior Grants and Procurement Officer.
• Coordinate with the inventory officer and operation department to hand over the procured items and services, and follow up the GRN/SRN for payment purposes.

Grants:

Post-award: 

• Review financial reports and provide feedback as necessary.  Prepare grants payment tracker and update on regular basis.
• Also performs other duties as requested by the immediate supervisor.

Skills Required

• Communication Skills
• computer skills
• Fluency in English, Pashto/Dari

Submission Guideline:

Interested candidates should apply through the below link and submit an application form for positions they are suitably qualified for.

https://msh.wd1.myworkdayjobs.com/External/job/Afghanistan---Khost/Procurement-Specialist_R3818

Please click the employment opportunities tab and select Afghanistan from the list of countries. A list of positions will appear, please select those you wish to apply for. Candidates who do not apply through the above-mentioned link will not be considered for the shortlist. Female candidates are highly encouraged to apply.

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap.

Submission Email: