Procurement Officer

Date Posted: Jul 19, 2022

Job Detail

Location:

Kabul
Type:

Full Time/Permanent
Shift:

First Shift (Morning)
Career Level:

Experienced Professional
Positions:

1
Vacancy number:

PS-008/2022
Experience:

5 Year
Gender:

Any
Salary:

As per Company salary scale
Degree:

BBA
Apply Before:

Jul 31, 2022

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Job Description

Complete understanding of DACAAR procurement manual & conducting procurement activities

According to described policies/procedures.

Responsibilities:

Daily purchasing & preparing of his Daily Activity Plan.
Preparing of his procurement documents & making expenses voucher & getting approval of related Programs as per Authority Matrix Guide Line, after checking & verification by Procurement Contracting Officer and Logistics Manager.
Managing inventories and maintaining accurate purchase and pricing records.
Maintaining and updating supplier information such as qualifications, delivery times etc.
Track orders and ensure timely delivery.
Maintain updated records of purchased products, delivery information and invoices.
Prepare reports on purchases, including cost analyses.
Maintaining good supplier relations and negotiating contracts
Researching and evaluating prospective suppliers.
Coordinate with warehouse staff to ensure proper storage.
Surveying/collecting quotations & making analysis of prices for a final recommendation to Procurement Contracting Officer and Logistics Manager.
Inspection and checking of quality of purchased items before and after delivery to DACAAR warehouse and getting quality approval from the related department.
Direct hand-over or delivery of her/his purchased items to warehouse/store of DACAAR against proper receipt from the in-charge of store.
Follow up of his expenses voucher and payment to suppliers in according with guide lines of Authority Matrix, and final follow up and entry of payment voucher number to Procurement Record system.
Preparing/producing of RFQ, Comparative Statement of Prices, Purchase Orders etc.
Travel to any part of the country for the purpose of evaluation, inspection and procurement.
Ensuring that procurement is performed based on Procurement Manual and Procedure.
Make sure all taxes are paid to the government as per the issued memo from the Director.
Assist Logistics Manager/Procurement staff in controlling and checking the specification, quantity, cost estimation, approval/signatory of PRFs before entry to record system.
Attend/Participate in Pre award Technical Evaluation and Final Inspection Process.
Attend/Participate in all BOSs (Scheduled and Unscheduled).
Follow up of Orders and delivery tracking.
Planning RFQ and Tender procedures and making the draft of documents.
Complete entry of new Purchase Order Requisitions to database and assigning ID number for each PRF before filing.
Uploading and down loading of Procurement Tender Notices on DACAAR Website.
To update procurement database on a daily basis.
The holder of this position must strictly follows the organization existing security policies, procedures and daily instructions of the safety personnel
Any other responsibility and tasks as required and decided by Procurement Contracting Officer or Logistics Manager.

Job Requirements

Education/ Qualification and Employment Benefits

Education: Bachelor Degree in Business Administration (BBA)

Experience: At least Five years’ experience in procurement with the International & National NGOs

Other qualifications’ an advantage:

Good communications, negotiation and analytical skills
Good typing skills (English & Local Languages)
Good knowledge of the computer programmes specially in advance excel and MIS

Languages: Pashto/Dari & English Fluency in (Written & Spoken) is required.

Employment benefits:

Good training opportunities to enhance employees’ skills
Severance pay: one month salary per year of service
24 days of paid annual leave per year
10 days of paid sick leave per year
2 days weekend
Eid bonus on both Eids (after the completion of three months service)
30 days of paid Hajj leave (after the completion of one year service)
90 days of paid maternity leave for female employees (after the completion of three months service)
5 days of paid paternity leave for male employees (after the completion of three months service)
15 days of public holidays per year
Transportation allowance AFN (1500)/ month.

Skills Required

COMMUNICATION

Submission Guideline:

Procedure for submission of applications:

Interested and qualified candidates should submit a DACAAR Job Application Form along with introduction letter and CV online to jobs@dacaar.org or a Hard copy to HR Department in DACAAR main office Kabul.

Important Note:

Applications without DACAAR Job Application Form will not be considered.
Application without Vacancy Number will not be considered.
DACAAR job application form can be obtained from; DACAAR website www.dacaar.org/, acbar website www.acbar.org/; jobs.af website www.jobs.af / and DACAAR Main Office Kabul.
Applications submitted as .RAR file or the size exceeds 2MB, will not be accepted by the system
Only Short-listed candidates will be contacted and called for the written test/ interview.
The salary would be paid in AFN according to the actual exchange rate

DACAAR is an equal opportunity employer. We welcome applications from all sections of the society. While all applicants will be strictly assessed on their individual merit, qualified women, people with disabilities and members of minority communities are especially encouraged to apply.

Kabul Office Address:
DACAAR, Main Office, Paikob-e-Naswar, Wazirabad, Kabul, Afghanistan

Postal address: Central P.O. Box 208, Kabul, Afghanistan
Phone: (+93) 0202230752/ (+93) 0202230753
E-mail: jobs@dacaar.org
Web site: www.dacaar.org

Submission Email:

jobs@dacaar.org

Job Detail