Watan's Social and Technical services Association «WSTA» is a humanitarian organization, established in 1992 for the purpose of assisting vulnerable Afghan returnees and IDPs, This organization has been registered with ministry of Economy and has the permission to work in all over the country. As well as WSTA has membership of ANCB, ACBAR and based on code No. WON and registration No. OPS-CR-0535, with estimable UNOPS office.
Under direct supervision of the Senior Admin Manager and Procurement Committee members, He/She will manage the procurement of financial services, procurement and logistics of in-kind assistance, and other relevant activities of the project.
Duties & Responsibilities:
Specific objectives include, but are not limited to:
Asset Management:
Keep up to date with the Inventory list of WSTA at the country level.
Conduct timely physical count of inventory and make update reporting.
Maintain proper filing system.
Closely work with Maintenance Assistant to monitoring the stock/ store and build up good controlling system.
To ensure proper utilization and maintenance of WSTA’s Assets/ Inventories.
To ensure legitimate use of office equipment and arrange timely servicing.
Ensure physical facility for storage of materials, tools & equipment’s in the stock/ store, office.
Coordination and monitoring on regular base the cleanliness of facilities and the condition of stored commodities, goods and materials.
To insure that all assets are properly inventoried based on the standard format of WSTA.
Closely work with WSTA sub Offices and get report of them about any update of inventory and assets.
Any other tasks assigned by Supervisor.
Procurement
In accordance with procedures, responsible for ensuring appropriate authorizations and documentation for procurement activities in the country level.
Implement WSTA procurement policies and procedures, adhere to them and ensure proper use of them and all related standardized forms and formats.
Closely work with Finance Manager and procurement officer and support him in daily activities and procuring the goods and services.
Ensure that WSTA office(s) receives quality goods and services at the most competitive prices.
Familiar with tax dedication and tax payment to MoF.
Assist with Finance Manager in draft of new contracts and handling good reporting when it require.
Make RFQ, ITB and participate in opening sessions.
Keep up to date the procurement tracking sheet, price list and vendor list of WSTA.
Ensuring the procurement activity are carried out within policies and producers mentioned in WSTA Procurement Manual.
Develop procurement plan for new project and annual procurement plan.
Find out potential supplier to deal with them.
Closely work and coordinate with finance department for payments of suppliers.
Support sub offices in procurement affairs.
Any other tasks assigned by supervisor.
Administration and filing
Ensure a proper filing system of logistics documents’.
Support logistics documentation in case of audit
Ensure information flow with relevant departments.
Performance of logistics section administrative affairs.
Key Responsibilities:
Assist other team members within the work group to achieve maintenance and/or other directive related to the position and to take proper care of work, tools and equipment.
Demonstrate a commitment to quality assurance for all works undertaken and to observe polices procedures and occupational health and safety regulations of work place.
Conduct good coordinating and communication with other WSTA member and supply on time the requirements of them.
On time refueling the fuel reservoir of offices. And on time report the consumption to supervisor.
Support sub offices in daily activities and get proper report of them.
Or
Competency :
Only short-listed candidates whose application responds to the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.
Interested Candidates are requested to submit their applications (CV and Cover letter) by email to jobs@wsta.ngo by mentioning the job title and vacancy number in the subject line of your emails otherwise your applications will not be accepted.
WSTA has zero-tolerance policy against sexual exploitation and abuse therefore, all project staff will be subjected to background and security checks. We are also against all forms of gender-based violence, exploitation and abuse of children in the context of our operation in the country. We are committed to “Do No Harm” principle in our workplace and throughout our operation in the country therefore, our staff must also respect the organizational code of conduct and safety policy. WSTA provides an equal employment opportunity and does not ask for money or gifts at any stage of the recruitment process.
jobs@wsta.ngo
Watan's Social and Technical services Association «WSTA» is a humanitarian organization, established in 1992 for the purpose of assisting vulnerable Afghan returnees and IDPs, This organization has been registered with ministry of Economy and has the... Read More
