Job Detail

AUAF Background

The American University of Afghanistan is Afghanistan has only nationally accredited, private, not-for- profit, non-partisan, and coeducational institution of higher education. It opened its doors in 2006 with an initial enrollment of 50 students, and since that, time has grown to enroll more than 1,700 full- and part-time students across undergraduate, graduate, and professional training programs. Despite a changing political and security climate in Afghanistan, AUAF has successfully lived up to its mission to provide equal access to high-quality higher education across gender, ethnicity, and socio-economic background.

Our professional community comprises a diverse, talented Afghan and international faculty and staff who work together in support of our students and toward a sustainable, ambitious future for the provision of American-style education in Afghanistan.

Position Title:            Procurement/ Contracts Assistant

Department:              Procurement

Reports To:               Procurement Manager

Location:                   Remote

No of Position:           One

Vacancy No:              AF-N-18-2023

Closing Date:   January 11, 2024

Job Summary

The Procurement/Contracts Assistant will provide critical support to the Procurement Department. The function of the position is both to facilitate efficient processes in support of designated tasks, goals and objectives, and to ensure the correct oversight and compliance of routine field-based procurements.

Duties and Responsibilities:

Procurement

Tasks:

• Work closely with the procurement staff to obtain resources, quotations and secure competitive bids for one time goods and services.
• Participate in activity work planning and proactively conduct market research in support of anticipated operations and technical needs.
• Prepare reports on the procurement implementation progress/status as required.
• Determine procurement method such as direct purchase or competition.
• The incumbent should be able to prepare REOIs/ RFPs/RFQs/Contracts and purchasing documents in accordance with the AUAF procurement regulations.
• Circulate procurement documents for processing and signature of relevant project staff.

 Contracts:

Tasks:

• Monitor, track and expedite all procurement activities in collaboration with the Procurement Head.
• Facilitate preparation and submission of purchase orders in accordance to AUAF policies.
• Keep the procurement tracker updated on timely basis and provide a procurement status sheet to procurement manager on regular basis.
• Facilitate communication and follow-up documentation with vendors during the contract.
• Collection of all receipts, bills and invoices of the project from vendors and suppliers.

Administration

Tasks:

• Ensure all procurements comply with USAID and AUAF regulations, corporate policy and good commercial practices.
• Ensures that transparency and integrity is fully maintained in day to day procurement activities.