Job Detail

About United Nations Development - UNDP

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. UNDP has been working in Afghanistan for more than 50 years on climate change and resilience, gender, governance, health, livelihoods, and rule of law. Under the broader framework of the Sustainable Development Goals (SDGs) and in close coordination with other UN agencies, UNDP is supporting Afghan people’s aspiration for peace, prosperity, and sustainability. UNDP is currently implementing its flagship crisis response programme, ABADEI (Area Based Approach to Development Emergency Initiatives), as part of the ongoing UN-led response to prevent a humanitarian catastrophe and the breakdown of Afghanistan’s economy following the August 2021 shift in power.

Job Description

The Procurement Analyst will work under the direct supervision of the CO Procurement Specialist. The Procurement Analyst a team member of the CO Procurement Unit responsible for effective delivery of procurement services related to the project  to obtain best value for money.  S/he analyses and interprets financial results and regulations and provides solutions to a wide spectrum of complex issues related to procurement.  The procurement analyst promotes a collaborative and client-focused, quality and results-oriented approach in the Unit. 

The Procurement Officeworks in close collaboration with Operations, Programme and SESEHA project team in the Country Office, Region, and UNDP HQ as well as with vendors and Government officials, to successfully deliver procurement services, provide solutions to complex procurement issues, and provide advisory support. 

Duties and Responsibilities:

Elaborate and manage implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.

• Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through effective internal controls and properly used client –oriented procurement management system. 
• Map SESEHA Project procurement business processes, and effectively manage workflows in Procurement Unit.
• Discuss procurement strategies and plans with the project and other stakeholders and donors to ensure mutual alignment. 
• Conceptualizes, elaborates and implements strategic procurement in the Project including sourcing strategy, supplier selection and evaluation, quality contract management, contract administration, contract appraisal, cost reduction strategies, customer relationship management, e-procurement, and performance measurement.

Manage and guide procurement processes for SESEHA Project 

• Ensure timely and duly preparation of procurement plans for the office and projects, and monitor their implementation.
• Manage implementation of proper monitoring systems, mechanisms and controls for procurement processes that cover RFQ, ITB or RFP, receipt of quotations, bids or proposals, and negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations. 
• Review and certify submission of documents to internal procurement review committees (CAP, RACP and ACP). 
• Ensure management of procurement contracts and perform delegated responsibilities in e-procurement for Purchase Orders approval. 
• Implement the internal control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are errors or other problems. 
• Implement harmonized procurement services and analyze new opportunities for joint procurement for UN agencies in line with the UN reform.
• Verify procurement of products and services for the project implementation. 
• Effectively coordinate project procurement needs with the CO procurement unit for timely delivery. 
• Analyses and evaluates procurement plans of the projects to harmonize strategies and ensure appropriateness and consistency across the Programme.

Introduce and implement strategic sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.

• Develop and manage rosters of suppliers. 
• Elaborate supplier selection and evaluation criteria, and quality and performance measurement mechanisms.
• Develop Long-Term Agreements/Frameworks Agreements for more efficient category management. 
• Manage and implement e-procurement system in SESEHA Project 

Facilitates procurement knowledge building and knowledge sharing in CO, Region, UNDP and UN

• Organize procurement training for the operations and project staff including contract management to effectively deliver results on the ground.
• Organize procurement training for vendors on e-procurement modules.
• Synthesize lessons learned and best practices in procurement.
• Make sound contributions to knowledge networks and communities of practice.
• Share information on cross-cutting areas and collaboration opportunities to achieve greater economies of scale.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 

Competencies:

Core competencies:

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements. 
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion:   LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination. 

Cross-Functional & Technical competencies 

Procurement     

• Strategic Sourcing: Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations.        
• Contract Management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations. 
• Data Analysis: Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making. 
• Stakeholder Management: Ability to work with incomplete information and balance competing interests to create value for all stakeholders.

Business Direction & Strategy    

• System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Management  

• Risk Management: Ability to identify and organize action around mitigating and proactively managing risks

Skills Required

• Management
• computer skills
• Fluency in English, Pashto/Dari

Submission Guideline:

We invite all interested and qualified national candidates to apply through our online application system. To apply, please follow the link provided below and complete the online application form.

When using the online application system, please ensure that all required fields are completed accurately and in full. You will also be required to upload your updated P11/CV and a cover letter. 

Disclaimer

Important information for US Permanent Residents ('Green Card' holders) 

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

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