Job Detail

About IRC (International Rescue Committee)

The IRC will put in place high-impact, cost-effective solutions that help people affected by crisis. We'll also use our learning and experience to shape humanitarian policy and practice in ways that improve the lives of more people worldwide.

Job Description

Overview:

Emergency health projects targeting displaced, war affected and vulnerable populations in Afghanistan. Developmental typed projects aimed at long term and sustainable behaviour change in general population and state health employees to improve public health outcomes.

The storekeeper will directly report to the Field Supply Chain Manager/Fields Supply Chain Officer/Field Logistics Officer

The Storekeeper is responsible for ensuring the overall care and maintenance of the assets, Inventory of all none-Food items, medicines, medical supplies and Warehousing management and maintaining all relevant systems tracking up to date. The position holder should be able in proper recording, tracking, conducting asset, inventory, medicines, pharmaceuticals, NFI and other food items. The storekeeper also ensures warehouse physical count on regular basis and maintain up-to-date records as well rapidly turn Program materials around, whilst ensuring the security of the materials and maintaining audit-compliant records.

In close coordination with field Supply Chain Manager, Supply Chain Officer or Logistics Officer the Storekeeper will perform following activities but not limited to:

• Understand, implement and / or maintain standard IRC inventory management policies and procedures.
• Receiving and verifying the accuracy of incoming and outgoing shipments that includes medicine, pharmaceuticals, NFI and other food items.  
• Sorting, placing, and putting away the goods in the appropriate place in the warehouse according to each donor and grants coding.
• Prepare appropriate documentations for shipment of goods moving from one location to another one and update warehouse documents and records.
• Oversee trucks loading operations to ensure all policies and procedures are followed accordingly.
• Maintains accurate inventory records thorough the use of a computerized inventory system
• Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s).
• Manage casual laborers in the warehouse while handling goods or relocating
• Ensure the maintenance of warehouse building(s), fittings and equipment on a regular basis
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading / unloading procedures, correct stacking, and turnover (FIFO) and (FEFO) procedures.
• Be able to make and handle the delivery of cargos and other national shipments.
• Advise the field coordinator of warehouse-specific issues or improvements
• Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.
• Liaise with Procurement/SC Officers for the receipt of Goods, Supplies and equipment through proper documentation such as receipt of approved PR, Purchase Order, Invoice, and delivery report.
• Tag and record all the items received in Asset’s data base before issuing them to requesting unit and coordinate well with Medical Logistics Manager and fields.

Warehouse and Inventory:

• Monitor security of IRC’s storage and supplies.
• Receive completed store’s request forms and prepare the goods for issuance through store release order.     
• Ensure goods, equipment is signed for received on the request form (office expendables) or waybill (all other items).
• Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
• Receipt, count, place and record all medicine, pharmaceuticals, NFI and other food items at the time of receipt and deliveries.
• On a monthly basis, work with the logistics or supply Chain Manager/Officer to reconcile the Warehouse register in the Asset tracking sheet, equipment issue forms and supplies receipt and release
• Update the stock record cards regularly.
• Conduct routine inventory inspection and submit report to line manager in a timely manner.
• Conduct Regular Warehouse inspection for pests, insects, and rodents’ control, take necessary action for any foreseen situations.
• Conduct regular 20% cycle count and spot check in line with IRC policy and procedure
• Monitor the needed Items stock replenishment mechanism.
• Follow up on In Kind Donations (IKD) on Transfer or disposal of an assets, medicine, medical supplies, and other goods as per IRC asset management policies and procedures.
• Provide and assist line manager on required list of drugs, NFI, Pharmaceuticals and other food items
• Ensure warehouse goods and equipment are properly handled with BIN, Stock cards and updates are tracked on a regular basis.
• Manage the close expiry products and inform line manager at least 8 months in advance for an immediate decision making.
• To coordinate with line manager for the safe disposal of expired or disposed materials and maintain the approval and records in proper filing.
• To ensure all assets, inventory, and warehouse data backup system. This includes scan of documents as digitalized with proper file name and date and both soft and hard copies are backed up monthly and submitted to line manager
• Any other duties and tasks assigned by supervisor.  

Policy Compliance.

Ensure all warehouse management policy, pharmaceutical management Standard Operating Procedures (SOPs) are respected and compliant with IRC Global standards and protocols.

• Ensures IRC and donors guidelines, SOPs and policies are always followed (Procurement of medicine and pharmaceutical specification in coordination with SC, distribution environmental safety guidelines in drug management)
• Maintain regular meeting and discussion with stock replenishment and other risks observed are reported on time for corrective measures.

Transportation:

• Facilitate an efficient coordination for the movement of goods from the local supplier or coming from main office Kabul in close coordination with line manager and health team in the field.
• Facilitate in-country transport of procured items – among IRC bases and to project staff/partners.
• Supervise and maintain the relationships with transporters.

Documentation:

• Ensure that documentation is regularly sent to the final storage location and that necessary documentation is ready to move should an evacuation be needed.
• Maintain Waybills and Receipts of goods in support of Contribution in Kind (CIK) documentation.
• Ensure IRC’s partners’ related documentation is maintained including asset tracking, medicine consumption/receipt and Right of Use agreements etc.

Communication:

• Maintain a transparent, honest, and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements.
• Develop and maintain positive relationships with suppliers and organization staff.
• No sign of rodents, insects, cracks, moisture, or dump are visible that can damage the commodities.

Staff Management:

• To provide day to day orientation, capacity building to labours, daily waged and those handling commodities inside the warehouse and develop capacity building planning.  

Skills Required

• English Fluency
• Strong Communication skills
• interpersonal skills
• Leadership skills
• Must be able to work well with people

Submission Guideline:

For IRC- Afghanistan Internal Candidates:

(“ The IRC encourages employees to remain in a position for at least one year and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, 1 year is a must to complete but to encourage IRCA employees somehow we are flexible who work in the current IRC position for at least 6 months or above and are given chance to compete for an opportunity in the organization)

All qualified candidates are requested to open the given link and follow the instructions:

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/33464?c=rescue 

applications received without a given link and/or online system will be disqualified and removed from the entire process. 

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.

Submission Email: