Job Detail

Founded in 2011, the International NGO Safety Organization (INSO) is an international charity that supports the safety of aid workers by establishing safety coordination platforms in complex contexts. INSO provides registered NGOs with a range of free services including real-time tracking of developments in the operating environment, reporting, safety related information and mapping, crisis management support, staff orientations, and training.
 

INSO services help NGOs with their day-to-day risk management responsibilities and improve their overall situational awareness to support evidence-based humanitarian access decisions.

The Organization has grown from innovative start-up to become a globally recognized charity and a valuable component of the humanitarian safety coordination system.
 

Today the Organization provides daily support to more than 1,000 beneficiary organizations (NGO) in some of the world’s most insecure environments and has earned a strong reputation for performance, principles & professionalism.
 

INSO has been registered as a charity in the Netherlands since April 2019 and its global headquarters is now based in The Hague, the international city of peace and justice.

INSO has more than 1,000 employees globally and is active in 18 countries across Europe, the Middle East, Africa and Central Asia.

INSO Central region is currently looking for a Operations Manager in Kabul Province. The candidates are required to be resident in the province and possess an understanding of the current situation relevant to NGO and humanitarian safety.

• Reporting to the Country Director, and under the technical supervision of INSO’s Director of Operation, the Operations Manager (OM) will be responsible for the successful delivery of all Operations functions within the country office. Supported by two Officers and an Assistant, the OM will be responsible for the efficient and timely delivery of all operations tasks pertinent to INSO Afghanistan.
• The OM will also act as the Country Office’s safety and security focal point, serving as the primary point of contact for safety and security matters, overseeing communications, transport, site security and guard-force.
• The OM will also serve as a member of the country management team and will support the Country Director and the team on key decisions affecting INSO’s operations in Afghanistan and will also work closely with the wider global network of INSO Operations Managers in other country offices in coordinating work and implementing new initiatives.

 Major Responsibilities: 

Legal and Compliance

• Ensure all necessary legal and regulatory documents are filed in a timely manner on behalf of INSO with the relevant national authorities in order to maintain INSO’s formal in-country registration.
• Develop and oversee control systems to prevent or deal with violations of legal guidelines and internal policies, evaluating the efficiency of controls and improving them continuously, suggesting revisions to procedures, reports etc. periodically to identify hidden risks or non-conformity issues
• Obtain visas, work permits and residencies as required on behalf of INSO staff.
• Coordinate with HQ HRM on all deployment/visits of international staff (flights, visa, accommodation).
• Monitor compliance with national tax codes and ensure timely compliance with local statutory reporting requirements.
• Maintain a register of in-country professional advisors;
• Liaise with relevant officials of government institutions/regulatory bodies as required, for ensuring compliance and addressing any issues.

Facilities and Asset Management

• Manage the entire scope of facilities management tasks for the INSO country office, ensuring the effective provision of function and support services.
• Prepare and maintain all of the country office’s leases and contracts with suppliers (offices, utilities, vehicles, security etc.).
• Equip and maintain all staff facilities and vehicles to the required standard.
• Establish and regularly maintain a central asset register for the country office and ensure full implementation of and compliance with all asset management regulations.
• Functions as overall Office Manger ensuring smoothing functioning of offices in terms of services, supplies and consumables.

Procurement and Logistics

• Implement and fully comply with all Procurement and Logistics regulations applicable for INSO and its donors in the country office and ensure all staff are aware of their roles and responsibilities with regards to procurement.
• Oversee full implementation of procurement processes as outlined in INSO’s internal regulations and operating procedures.
• Enforce all controls to prevent fraud and corruption.
• Maintain up to date and accurate procurement files in full compliance with INSO policy.
• Manage and maintain contractual agreements and relationships with vendors/contractors and all service providers.
• Carry out regular local market surveys for goods and services and ensure the Supplier/Vendor List and other databases are kept up-to date.
• Oversee INSO vehicle management by coordinating needs with the Country Director.
• Lead audit follow up in the area of logistics/procurement.

Safety and Security

• Serve as the primary point of contact for the Global Safety Manager regarding the progress, tracking and reporting of security audit findings and recommendations.
• In coordination with the Global Safety Manager, ensure that deadlines for updates of the Country Security Plan (CSP)/Field Office Security Plan (FOSP) and Security Risk Assessment (SRA) are met.
• Plan, coordinate, and deliver monthly awareness briefings in line with monthly safety and security audit theme.
• Ensure appropriate steps are taken towards safeguarding INSO facilities, vehicles and assets in accordance with INSO’s safety and security policies and regulations.
• Responsible for briefing drivers and guards on country safety and security policies.
• As part of their onboarding, orient and train new staff on the Country Security Management Plan, including safety and security roles and responsibilities.
• Serve as the focal point for visiting staff, ensuring pre-departure information packages and conducting on arrival briefings as requested.

Interested candidates are requested to send their applications along with copies of their CVs (including professional reference contact details), educational and work certificates to: jobs@afg.ngosafety.org

Note: Applications without mentioning the position Title & Vacancy Number in the subject line of the email will Not Be Considered.