Job Detail

KEY RESPONSIBILITIES:

Under the direct supervisor and guidance of the Centre Manager, the Office Assistant performs the following tasks:

• Responsible for the flow of information and correspondence, related to project activities. This shall include; processing of letters, distributing incoming mail, emailing and organizing documents; filling of documents including documents of the personnel and trainees;
• Compose, type, and distribute meeting notes, routine correspondence, and reports;
• Keeping all the important files in the designated cupboards. Fills/Folders should be labeled as per the requirements of the file keeping procedures;
• Provides historical reference by utilizing filing and retrieval systems.
• Set up and maintain paper and electronic filing systems for future records and references;
• Coordinate conferences and meetings;
• Implement the daily action plan which is prepared by the manger;
• Maintain good public relationship;
• Support other educational/training activities (workshops etc…) taking place in the center;
• Organize transportation facilities provided to the staff/trainees by the center/project;
• Take care of the security of and maintain proper hygiene of the center;
• To ensure smooth running of the center, the office assistant prepares the lists for the needed recourses, utilities and supplies;
• Establish working relationship and coordination mechanism with other NGOs and relevant government authorities for the increased impact of the project;
• Provides stationaries and other consumables that are needed for the trainee and center;
• Establishment and maintain Admin filing system of the Goldsmith Project;
• Facilitate monitoring and evaluation activities undertaken by the concerned staff;  
• Perform other duties as assigned/needed for the project.

APPLYING WITHOUT DAARTT STANDARD JOB APPLICATION FORM OR NOT FILLING THE APPLICATION FORM PROPERLY WILL NOT BE CONSIDERED FOR SHORT-LISTING,


DAARTT STANDARD JOB APPLICATION FORM IS AVAILABLE ON WWW.ACBAR.ORG

http://www.acbar.org/applicationform

We will accept only online applications. Please send your online applications by 20th October 2022 @ 23:55 Hours midnight.

Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.

The subject line (GS/OA#25/22) must include vacancy number and job title otherwise your application may not be considered.

Only shortlisted candidates will be contacted and no telephone enquires will be dealt with