Job Detail

About UNODC

ORGANIZATIONAL CONTEXT:

Afghanistan is affected by illicit drug production as well as drug use and dependence (and a concentrated HIV epidemic among injecting drug users). With around 2 million drug users and 5% of the population involved in drug cultivation, Afghanistan pays a very high cost for the illicit drug problem in the country.

Sub-programme 3 aims at addressing drug use, drug use disorders and related HIV/AIDS and other co- morbidities as part of the humanitarian response in Afghanistan, with a special focus on vulnerable groups such as children, adolescents, female injecting drug users and populations in closed settings.

UNODC sub-programme 3 has been supporting Afghanistan to strengthen drug prevention, treatment and rehabilitation, and harm reduction programs based on scientific evidence, human rights and gender consideration by developing: 1) comprehensive and effective drug policy and system; 2) coordination among stakeholders; 3) technical tools (e.g. national guidance, clinical protocols, psychosocial protocols); 4) capacity building of national policy makers, public health officials, health and drug treatment professionals, social care and education providers, as well as criminal justice and law enforcement officers.

Job Description

Under the overall guidance of the Representative of the UNODC Country Office for Afghanistan and/or his designated official, and overall direction of Counter narcotics expert and technical guidance of the global HIV/AIDS Section and PTRS unit and direct supervision of the National Project Coordinators, the National Programme Associate will be based at UNODC Country Office for Afghanistan in Kabul and assist in the planning, coordination, implementation, and monitoring of programme activities. In particular the incumbent will:

• Assist in project planning coordination and implementation including coordination and preparation of administrative matters related to the organization of meetings, seminars, workshop and conferences, and other arrangements;  
• Liaise with UNODC supporting units and regional and provincial offices on project-related administrative and operational matters such as payments, contract management, recruitment of staff, procurement of goods and services, and asset management;
• Follow up and liaise with UNDP Country Office on project related administrative matters;
• Assist in monitoring project progress, periodic, annual and final reports and documents, ensuring correctness of style and compliance with UN procedures and standards;
• Work closely with administration in the preparation of budget and other planning documents, and on project/budget revisions;
• Maintain a record of actual expenditures and assist in carrying out financial controls of the project including monitoring of expenditures against budget allocations, towards preparation of financial reports;
• Draft and finalize correspondence reports and documents and ensuring correctness of style and compliance with UN procedures and standards;
• Work together with the provincial and central procurement section in Kabul to undertake administrative action related to the procurement of equipment and services including preparation of procurement request form, purchase orders, contracts, and payment to the related requests;
• Assist in preparing quarterly reports and any other reports as required;
• Liaise with counterpart personnel;
• Travel to provinces away from duty station if required;
• Organize both incoming and outgoing correspondence, including the establishment of log/registry system and filing;
• Arrange and maintain calendar of appointments and preparing travel plans for mission;
• Fulfill reporting requirements and coordinate timely reporting from the provincial team;
• Responsible for creating shopping cart, Service Entry Sheet, Project revisions and other Umoja related functions;
• Assist ensuring smooth functioning of IT related issue with full guidance and support of IT section;  
• Carry out any other tasks as assigned.

The National Programme Associate will provide support to local organization in the planning, coordination, implementation, and monitoring of their activities. In particular the incumbent will be involved in the following tasks:

• Strengthen the organizational structure and related policies;
• Develop proper financial systems and related tools;
• Develop proper procurement and logistic systems;
• Develop proper monitoring system;
• Develop reporting and project design capacity.

COMPETENCIES:

Functional Competencies:          

Job Knowledge/Technical Expertise:

Fundamental knowledge of processes, methods and procedures:

• Understands the main processes and methods of work regarding to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Strives to keep job knowledge up to date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments;
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.

Client Orientation

Level 1.1:  Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Responds to client needs promptly.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;  
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating teamwork;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Learning and sharing knowledge and encourage the learning of others;
• Informed and transparent decision making.

Professionalism: Knowledge and understanding of concepts and approaches relevant to project management with particular relation to the UNODC Country Office for Afghanistan’s mandate and programmes. Good research, analytical and problem-solving skills, including the ability to identify and participate in the resolution of issues/problems; ability to apply good judgment in the context of assignments given. Takes responsibility for incorporating project objectives, ensuring the participation of project team members/supervisors and other support structures in all areas of work; fully proficient computer skills and use of relevant software and other applications, e.g. word processing, graphic software, spreadsheets, database applications, Geographic Information Systems etc; ability to analyze project requirements and assist in drafting memos and reports in support of existing projects or for developing new ones. 

Planning and Organizing: Proven ability to establish priorities and to plan, organize, coordinate and monitor own work plan and provide advice and guidance to others

Creativity: Ability to actively seek to improve programmes/services, offer new and different options to solve problems/meet client needs.

Communication: Excellent and effective communication (verbal and written) skills, including ability to assist in preparing reports and conduct presentations with the use of common software applications by clearly formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations; diplomacy and tact; ability to convey difficult issues and positions to senior officials.

Teamwork: Excellent interpersonal skills; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Skills Required

• COMMUNICATION

Submission Guideline: