Job Detail

Job Description

POSITION OBJECTIVE
The AKF Health Department is seeking a dedicated National Program Officer-Health to provide technical and administrative support to the health program, reporting to the National Lead. The role involves maintaining up-to-date soft and hard records of project and departmental documents, following up of YPOs and MOUs, managing letters, organizing meetings and events, and offering administrative assistance to the coordinator as needed. This position is crucial to ensuring the effective implementation of health projects.

JOB DUTIES AND RESPONSIBILITIES
The National Program Officer-Health will support the National Lead and project coordinators within the AKF Health and Nutrition department with routine tasks, including maintaining/updating program records, following up YPOs and MOUs, coordinating with sectorial ministries and presenting projects, filing, photocopying, and taking meeting minutes and meeting arrangements. Key responsibilities include:

Processing and coordinating MOUs related to the health department involves collaboration with stakeholders, including the Ministry of Public Health (MoPH), WHO, UNICEF, AKHS, FMIC, and other agencies.
Processing YPOs internally within the AKF department for further approval and coordinating with the health regional team.
To assist the health team, including managers and coordinators, in achieving health department goals and objectives in a timely manner.
Facilitate and coordinate the processing of relevant documents between AKF, AKHS, FMIC, and donors. 
Review project reports for the relevant health projects from AKHS and coordinate with project focal points of the project.
Providing administrative and operational support for the implementation of health programs.
Liaising with the admin and logistic/procurement department to address administrative, logistical, and procurement needs for the NPO Health Office.
Coordinating travel documentation for health program staff and collaborating with the admin and transport teams at AKF Afghanistan.
Assisting with travel and accommodation arrangements for health staff and visitors/consultants traveling to Kabul or regional areas.
Maintaining both soft and hard copies of program documents and ensuring an organized filing system.
Preparing delivery notes, drafting letters, updating inventory, receiving and distributing communications, and supporting office operations.
Offering logistical support for workshops and meetings related to the health program.
Organizing, attending, and participating in health meetings as assigned.
Documenting meeting minutes and providing support during sessions, conferences, and meetings.
Ensuring effective communication and maintaining positive relationships with stakeholders.
Collaborating with national and provincial health teams to ensure the smooth implementation of health projects and programs.
Translate letters from English to Dari and Dari to English. 
Join monitoring visits to targeted project areas if required and support the health team with administrative support for smooth implementation of projects. 
Process purchase requests in the Finance and Procurement team as needed for the health department. 
Work closely with the Administration, Finance, HR, IT, and Procurement departments on health-related administrative work. 
Perform administrative duties, prepare documents, and develop an efficient document management system. 
Carry out responsibilities in a manner that reflects AKF’s commitment to protecting children and vulnerable adults in accordance with the Safeguarding Policy and Child Safeguarding Policy. 
Report any suspicions or actual violations of the Safeguarding Policy and/or Child Safeguarding Policy as per the provided training.

OCCASIONAL SIGNIFICANT DUTIES AND RESPONSIBILITIES
To respond to inquiries from staff members relating to Health administration matters with due sensitivity and confidentiality.
Perform any other duty assigned by the supervisor.

Skills Required

• داشتن تابعیت افغانستان

Submission Guideline:

APPLICATION
Interested applicants should submit their CV
Please quote the Vacancy Number as the Subject of the e-mail when applying. 
No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are required at this stage. 
Only short-listed candidates will be contacted for further assessment.
Salary scale: Grade D based on NTA Salary scale. 

The Aga Khan Foundation Afghanistan (AKF- Afg) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge. 

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated email address:. Please note that each job vacancy is assigned a unique identification number for your reference. After you submit your application, you will immediately receive an automatic confirmation acknowledging its receipt.

Aga Khan Foundation - Afghanistan (AKF- Afg) recruitment and selection process reflect our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members and employees from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited to work for us. In the process of recruitment, selection and appointment AKF (Afg) implement a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with AKF (Afg) is kept free from harm and abuse is prevented.
 
Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to comply with AKF (Afg)s Safeguarding Policy at all times. 

By sharing your cover letter and resume with AKF (Afg) in response to this job application, applicants consent AKF (Afg) to keep this information on file for Recruitment and Human Resources Management purposes.

Female candidates are encouraged to apply.

We request all job seekers to be attentive and report any instances of individuals or entities claiming to charge fees on behalf of AKF Afghanistan to AKFA.HR@akdn.org. Our commitment to ethical practices ensures that your career aspirations are supported without any financial burden during recruitment.

Submission Email:

Jobs.afghanistan@akdn.org