Job Detail

About International Medical Corps

Job Description

Job Purpose: The Medical Warehouse Assistant will be responsible and accountable for the management of health projects pharmaceutical supply chain management particularly BHA-SCI, including quantifications and rationalization. He/she should apply up-to-date knowledge and skills in caring for each project.  He/she should have the qualification and experience in general and pharmaceutical and health commodities management, quantification, report writing and training, and knowledge of supervision, monitoring, and evaluation.

Main Duties & Responsibilities: 

• Ensure proper receipt of all pharmaceuticals, medical supplies, and medical equipment in the Kabul Pharma warehouse with good documentation.
• Arrange timely transfer and accompany all pharmaceuticals, medical supplies, and medical equipment to health facilities.
• Ensure proper receipt of all pharmaceuticals, medical supplies, and medical equipment by all provincial pharma warehouse teams (warehouse officer and Pharmacy assistant).
• Ensure pharma warehouses are clean and well-arranged according to the MDS system/ policies.
• Provide accurate documentation and calculation of drugs in the pharma warehouse and update stock cards on a regular basis.
• Maintain high-quality stock cards in the pharma warehouse and keep them updated on a regular basis.
• Keeping all pharma warehouse management-related documents in proper way and updated.
• Report all pharmaceutical-related activities to the National pharmacy manager on a regular basis.
• Carry out monthly pharmaceutical stock checks and ensure communication on near-expired medicine and report on time to National Pharmacy Manager.
• Prepare monthly and quarterly reports on all pharmaceuticals and medical equipment supplies management issued and consumed and stock balances to the line manager.
• Attend training on a regular basis to upgrade skills to improve pharmaceutical warehouse arrangement/services.
• Assist in providing accurate documents on all pharmaceuticals during audits.
• Ensure timely reporting of near-to-expire drugs for urgent actions to prevent them from expiration.
• Inform the line manager when the stock of goods is nearing the minimum or maximum threshold, and regularly provide the line manager with a list of the items with expiry dates within the next six months.
• Monitor the temperature of the central pharma warehouse including freezers and refrigerators twice a day and ensure that products requiring cold chain (vaccines) are always stored at a suitable temperature (between +2°C and +8°C).
• Maintain a temperature tracking log/Sheet updated.
• Make sure the inventory system of the warehouse is organized and updated.
• Inventory of stock on a regular basis & recording of its result in stock cards
• Checking of stock cards accuracy regularly
• Especial care of those medicines needs special storage conditions like vaccines, high price medicines & drugs with low flash points.
• Ensure safe, clean, and proper storage of all medicine and other medical equipment within the pharma warehouse.
• Attend coordination meetings related to pharmaceutical issues.
• Provide first aid kits for the office and emergency kits for the vehicles traveling around.
• Carry out any other task as assigned by the supervisor/manager.

The duties and responsibilities listed in this document are representative of the nature and level of work assigned and are not necessarily inclusive in size. You may be assigned by your line supervisor to other activities if needed

Organizational Responsibilities:

Policy Adherence

• Adhere to the Code of Conduct, maintain humanitarian principles, and respect international humanitarian law.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout the International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity

Safeguarding

• It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children and adults at risk; and any form of trafficking in persons. 

Skills Required

• MS Office
• Strong Communication skills
• Management
• interpersonal skills
• computer skills
• Excellent report-writing skills
• Good command of written and spoken English, Pashto and Dari

Submission Guideline:

Dear Applicant,

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. 

Please note that:

• IMC commits to a fair and transparent recruitment procedure.
• IMC will conduct his recruitment on the base of need only.
• Only HR department will contact you during the recruitment process.
• IMC may keep data of your application for its pool of candidate and might propose you other position than the one you applied for based on your qualification.
• Only short-listed candidates whose application responds to the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.

To apply for this vacancy, please use the following link:

https://docs.google.com/forms/d/e/1FAIpQLSfvfTls4FnF786gHdRidd08aKp87kd5CknNZRKawPnbb0hvYw/viewform

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

Make sure that you have Entered All Education, Work Experiences Details Completely, Accurate & at the end of the application you press Submit.

Preference will be given to local residence applicants.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or status as a veteran

Misconduct Disclosure Scheme

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures

Submission Email:

https://docs.google.com/forms/d/e/1FAIpQLSfvfTls4FnF786gHdRidd08aKp87kd5CknNZRKawPnbb0hvYw/viewform