Job Detail

About Solidarités International

Job Description

Goal/Purpose:

The Logistics Manager will implement and supervise all logistics operations at his/her assigned base.

He/she will organize logistic support for programs, in keeping with Solidarités International procedures.

He/she will assist the base manager or the field coordinator in the implementation of safety rules.

List of main tasks:

Supply Management

• Carry out a purchasing environment analysis at the local level
• Supervise the update of price lists and supplier files
• Manage the Solidarités International purchasing procedures and those from donors funding the programs.
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
• Receive, approve and process requests for quotes and internal order forms
• Ensure that budgetary lines related to logistics are monitored and observed
• Supervise the preparation of purchasing documents and draft the contracts 
• Participate in the drafting the call for tenders
• Supervise purchasing, ensuring that approval rules and procedures are observed
• Select suppliers and negotiate prices, deadlines and delivery methods
• Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
• Ensure that dealings with suppliers are monitored

Vehicle Fleet Management

• Negotiate vehicle rental contracts
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Ensure that a complete breakdown kit is available on board all vehicles
• Permanently ensure that all drivers have received general training and carry out regular testing
• Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
• Check that vehicle log books are in place and are used correctly
• Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
• Prevent the misappropriation of fuel and spare parts
• Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored

Equipment/Telecommunications Management

• Update inventory in real time
• Optimize distribution of materials according to task needs
• Organize the installation, safe-guarding and monitoring of materials
• Install communication means and ensure that they are regularly maintained
• Train teams in the use of these communication means

Management and Monitoring of IT Equipment

• Update antivirus software

• Implement backup and data-protection procedures
• Ensure the maintenance and correct use of IT equipment
• Provide technical assistance to teams and organize training sessions

Supplies Management

• Select storage locations and create a plan for the development and security of these sites

• Ensure material is stored under suitable conditions and monitor expiration dates

• Ensure procedures are followed as stock is checked in and out

• See that all documentation linked to stock is complete and correct
• Supervise monthly physical stock inventory
• Follow up on the IOF, EOF, CNT and other procurement files.

Human Resource Management

• Analyse and quantify logistics personnel needs
• Recruit, train and supervise the logistics team
• Conduct performance reviews for members of the logistics team
• Organize formal team meetings at regular intervals

Security

• Implement team safety measures as determined by the Field coo and coordination team
• Train teams in safety rules and procedures
• Pass on any security-related information to his/her line manager

Reporting/Capitalization

• Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
• Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
• Consolidate logistics packs monthly and pass on to the logistics coordinator
• Provide the logistics coordinator with all information needed to draft intermediary and final reports
• Pass on purchasing reports for closed programs to the coordinators at the established frequency

Skills Required

• Communication Skills
• MS Office
• Ability to travel remote areas and district.
• Team management skills
• Fluency in English, Pashto/Dari
• Ability to work under pressure

Submission Guideline:

If you are a qualified national or local candidate who is interested in applying for this position, please follow these steps to submit your application:

1- Please send your CV and cover letter to recruitment@solidarites-afghanistan.org as part of your application. It is essential that you include the vacancy number and your full name (full name/vacancy number) for example: (Ahmad or Mahmood/AFG-IMZ-ADM-090-2023) in the subject line, and the position title Logistic Manager IMZ in the body of your email. Otherwise, your application will not be considered.

2-   Fill out the form by clicking on this link or copying and pasting it into your browser:

https://forms.office.com/Pages/ResponsePage.aspx?id=QkVnhW7eH06HhMVgtQMRI4HWRymfvwVMraofx9AWMtZUQlpPNFg0NEFFT1ZFNkhUR0JSUlFHNkdEMS4u

Please fill out the form accurately and completely. If you do not fill out the form correctly, your application will not be considered.

 The closing date for accepting application is 08^th November, 2023.

Only shortlisted applicants will be contacted for written test.

DO NOT ATTACH OTHER DOCUMENTS LIKE WORK CERTIFICATE, DIPLOMA and other documents in this stage.

Submission Email:

recruitment@solidarites-afghanistan.org