Job Detail

Assignment:
 

The Liaison Officer (LO) will be working and involved in liaison and reporting obligations relating to government authorities

Duties & Responsibilities:

General objectives of the position:

Objective 1: Maintaining the reporting issues related to the government entities including (MoUs, project registration and reporting)

Objective 2: Maintaining travels, visas and work permits for ACTED national and international staff

Detailed Responsibilities:

Liaison:

• Leading and assisting on registration of projects with relevant government ministries, especially ministry of economy and meeting government requirements including reporting.
• Preparing MoUs (Memorandum of understandings) for each individual project and following with relevant government ministries for signatory process.
• Preparing biannual online reports using the ministry of economy’s online portal.
• Producing and translating official documents provided to government line agencies for the purposes of project registration and reporting.
• Circulating and collecting official documents from the field teams for the purpose of project registration, preparing MoUs and reporting.
• Preparing or responding official letters received from government ministries or departments.

Travel:

• Book International and Domestic Flights for ACTED staff and buy tickets, when required
• Arrange travel of expats and local staff from departure to arrival with direct contact and link with Logistic Dept.
• Manage the Receiving & departure of expatriates in the Air port
• Prepare Note Verbal letters for Embassies & MoFA to issue visas for ACTED Expats & file the related documents.
• Update and inform all Expats regarding any changes of rule and regulation of Embassies for visas.
• Follow up of all expats’ visas and have a computerized up date of their visas information.
• Have E-mail contact with Paris, Islamabad and all bases regarding In & Out of Expats & keeping informed Head of Administration & Human Resources in charge by putting their names in E-mail CC bar.
• Keep all Expatriates’ and senior local staffs’ details including copy of passport and work permits.
• Any other issue to be written if necessary
• Any other duties, when required.

Those who fulfill the above mentioned criteria should send their updated CV to below submission Email:

Kindly mentioned Vacancy number, position title along with province name in subject line or your application may not be considered.

Please do not send heavy size documents (i.e. Tazkira, Education documents, and work certificates)

Only shortlisted candidates will be call for the next stage of recruitment.

No CV will received after closing date.

The Females are highly encouraged to apply for this position.