Job Detail

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

The Inventory Specialist will report to the Inventory Officer and assist in the management, coordination, and control over supplies, equipment, or other material.

The work includes storage, tracking of inventory, and ultimate issue for consumption. The work involves acquisition processes, records and control systems, and storage, issue, and replenishment processes.  There are three main inventories managed –

• permanent physical inventory of equipment and furniture for each office,
•  store in each office from which day to day consumables such as vehicle office supplies, cleaning supplies, and other office consumables are issued to staff,
• Material procured for our project sites, which is received and temporarily stored as it is quickly dispersed according to the direction and with collaboration of program staff.

  Objective and Duties:

  Inventory

   

  • Assists with inventory of materials, parts, consumables, stationeries, and printed materials. Maintains records of receipts and transfers and send alerts to replenish stock.
  • Assists in activities to monitor and maintain inventory control of stores or materials. Evaluates inventory levels, reorder quantity etc and notifies supervisor when reorders are necessary. May assist with or oversee stocking, distributing, and packing in addition to inventory control under the direction of supervisor.  Assists with maintaining inventory records and preparation of reports.
  • Documents incoming and outgoing materials supplies (logistic supplies, IT Equipment, Furniture)
  • Assists with receiving documents for storage destination, certification of quantities received and preparation of payment documents. Under the direction of supervisor, oversees the receipt of outgoing or incoming materials, parts, consumables, and stationeries. Suggests improvements to distribution procedures, and acts to improve timeliness or reduce costs.
  • Receives inventory requisitions and reviews for proper approval signatures.
  • Provide support to all offices, under the direction of supervisor to assure they are following inventory management systems and inventory is properly managed. 
  • Work closely with supervisor to train all inventory officers provincial offices,
  • As requested, provide period stock verifications in all offices, and assure inventory is accurate. 
  • Assure all material is properly, securely, and safely stored. 
  • As requested, assist with orientation to all new staff on their role in inventory management, and steps and forms needed to access material or equipment.
  • Assist supervisor in preparation of inventory reports as requested.

    Property Management

    Under direction of supervisor and in collaboration with, assist to:

    • Properly label all office furniture, equipment, and non-consumable inventory
    • Keep track of location of all equipment and furniture for project, including movement between offices by updating the database.
    • Keep all relevant information including, location, price, make, model, serial number, vendor, end user, condition, etc.
    • Verify inventory by physical stock on a annual basis for all offices, in collaboration with staff in each office.
    • Control and enter all new logistics supplies, IT equipment, furniture, vehicle supplies etc. from the purchase receipt and/or purchase order.

     

    Store Management

    Under direction of supervisor and in collaboration with, assist to:

    • Maintain database for store inventory in all field offices.
    • Assure forms are correctly filled and used to manage consumable inventory.
    • Prepare summary of total used materials on a monthly basis and generate inventory reports as needed.
    • Maintain bin card system
    • Assure balances of unused portions of supplies.
    • Assure proper documentation of project supplies.
    • Participate in the improvement of the supply management system and the system of internal control.

    Other

    • Any other tasks as requested by supervisor.