Job Detail

About International Medical Corps

Job Description

Main Duties & Responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. ADMINISTRATIVE FUNCTIONS:

• Oversee office space maintenance, repair, and utilization. Ensure that all offices look professional.
• Support the Project Managers to sign the MoUs or other agreements or letters of understanding with the Government offices.
• Establish and maintain an appropriate filing system (both hard copies and electronic copies) of MOUs, letters, Electricity bills and other related documents.
• Ensure proper functioning and maintenance of equipment, facilities, and services.
• Ensure timely compliance with all administrative reporting requirements.
• Ensure the office administration is run professionally and responsible manner.
• Oversee office space maintenance, repair and utilization. Ensure that all offices look professional.
• Be responsible to organize and coordinate office wide events such as meetings, presentations, shows, holiday festivities and celebrations.
• Identify emerging administrative and office management challenges on a timely manner and report to the supervisors.
• Support the Project Managers to sign the MoUs or other agreements or letters with the Government offices.

INTERNATIONAL STAFF AND CONSULTANTS

• Be responsible to obtain and renewal of visa and work permits for international staff and consultant.
• Ensure that all records of international staff and consultant are up to date as required by the Government of Afghanistan.
• Coordinate and report to his/her supervisor immediately if any issues related to international staff and consultant and their visas and work permits.

LIAISON WITH GOVERNMENT LINE MINISTRIES

• Coordinate with relevant offices to prepare and submit quarterly/semi-annual or annual reports as required by the Government of Afghanistan.
• Closely follow up with finance and program for the new project to register it in the Ministry of Economy online portal.
• Maintain and promote professional relationships with the Line Ministries,
• Ensure to receive and respond to the requests and inquiries from the Government.

TRAVEL

• To support the Admin & Laison officer for all travel arrangements for International Medical Corps staff both domestic and international by ensuring all travel needs are met in regard to flight, tickets, information etc strictly in adherence to the organizational and donor regulations.

OFFICE ENVIRONMENT

• Ensure office environment is welcoming to everyone with appropriate decorations and flowers and plants.
• level of cleanliness, hygiene, and sanitation.
• Oversee office space maintenance, repair, and utilization. Ensure that all offices look professional.

Organizational Responsibilities: 

Policy Adherence

• Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout the International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity

Safeguarding

• It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children and adults at risk; and any form of trafficking in persons. 

Skills Required

• Communication Skills
• Management
• organization skills
• Good command of written and spoken English, Pashto and Dari

Submission Guideline:

Dear Applicant,

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. 

Please note that:

• IMC commits to a fair and transparent recruitment procedure.
• IMC will conduct his recruitment on the base of need only.
• Only HR department will contact you during the recruitment process.
• IMC may keep data of your application for its pool of candidate and might propose you other position than the one you applied for based on your qualification.
• Only short-listed candidates whose application responds to the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.

To apply for this vacancy, please use the following link:

https://docs.google.com/forms/d/e/1FAIpQLSc7nXER4lpp3ATyE8dTycemBFOOkK6T3PnJUKZ5opTaDr9BlA/viewform

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

Make sure that you have Entered All Education, Work Experiences Details Completely, Accurate & at the end of the application you press Submit.

Preference will be given to local residence applicants.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or status as a veteran

Misconduct Disclosure Scheme

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures

Submission Email:

https://docs.google.com/forms/d/e/1FAIpQLSc7nXER4lpp3ATyE8dTycemBFOOkK6T3PnJUKZ5opTaDr9BlA/viewform