Job Detail

About Danish Refugee Council

Founded in 1956, the Danish Refugee Council (DRC) is Denmark’s largest, and a leading international NGO - one of the few with a specific expertise in forced displacement. In 40 countries 7,500 employees protect, advocate and build sustainable futures for refugees and other displacement affected people and communities. DRC works during displacement at all stages: In the acute crisis, in exile, when settling and integrating in a new place, or upon return. DRC provides protection and life-saving humanitarian assistance. DRC supports displaced persons in becoming self-reliant and included into hosting societies. DRC works with civil society and responsible authorities to promote protection of rights and peaceful coexistence. Our 6,000 volunteers in Denmark make an invaluable difference in integration activities throughout the country.

Job Description

ABOUT THE JOB

The HR/Admin Officer, under Support Service Team Leader, Line supervisory, and under HR/ Admin Manager Technical supervisory operates as an Area/Field HR focal/point of the contact person.

The main objective of the HR/Admin Officer is to ensure effective service delivery in the Area Office. The Area Manager and HR Manager will work closely with the HR/Admin Officer and support the implementation of HR services.

HR/Admin Officer is involved with nearly all programs and services that relate to an organization’s human resources. Their work, which is often decidedly administrative in nature, involves documenting grievances, terminations, absences, performance reports, and compensation and benefits information.

Responsibilities: 

• Understand standard HR practices, policies, and procedures, take primary responsibility to run the HR functions according to the DRC-DDG Operations Handbook.
• Ensure the presence of up-to-date HR documentation and recordkeeping to ensure effective administration and information management.
• Collect HR documents and forms from newly hired employees and file the documents as required.
• Ensure new team member receives the required equipment (computer, phone, desk, email addresses, Identity cards, etc.) on 1st day of reporting.
• Induction/onboarding; In liaison with other departments, arrange for onboarding for all newly recruited staff in their first week as per set guidelines.
• Implement policies on issues like working conditions, performance, equal opportunity, and disciplinary process.
• Produce and maintain updated HR and personnel files and regularly update them in soft and hard copies.
• Scan HR-related documents and archive them electronically in an organized manner.
• Ensuring good records of staff attendance sheets, and leave request forms, and tracking staff attendance and leave records.
• Review monthly timesheets, and scan and file them electronically.
• Ensure that all staff goes through a proper exit process including handover notes, completing the clearance form, completing the online exit interview form, and the exiting debriefs with the line manager and update the HR Department on all exiting staff for payroll updating.
• Support DRC-DDG Mechanism to receive information or complaints on misconduct and breach of code of conduct.
• Taking record of incoming and outgoing correspondences and registering them
• Office management and making sure the office environment and guest houses look neat and professional
• Perform any other related activities as assigned by the supervisor relevant to the capacity and role.

Key Deliverables:

To maintain good record of HR files such as:

• Organized filling system (Personal files, Attendance tracking, Leave management/record, timesheets, etc.).
• Systematic onboarding of all new staff
• Scanning and Archiving (Hard and Soft copies)
• Supporting the Payroll process
• Providing HR assistance

Skills Required

• COMMUNICATION
• computer skills
• Fluency in English, Pashto/Dari
• Well-organized and detail-oriented

Submission Guideline:

Submission Email: