Job Detail

About Danish Refugee Council

Founded in 1956, the Danish Refugee Council (DRC) is Denmark’s largest, and a leading international NGO - one of the few with a specific expertise in forced displacement. In 40 countries 7,500 employees protect, advocate and build sustainable futures for refugees and other displacement affected people and communities. DRC works during displacement at all stages: In the acute crisis, in exile, when settling and integrating in a new place, or upon return. DRC provides protection and life-saving humanitarian assistance. DRC supports displaced persons in becoming self-reliant and included into hosting societies. DRC works with civil society and responsible authorities to promote protection of rights and peaceful coexistence. Our 6,000 volunteers in Denmark make an invaluable difference in integration activities throughout the country.

Job Description

ABOUT THE JOB

The main objective of an HR/Admin assistant is to ensure effective service delivery in the suboffice. The support services manager and HR / Admin Officer will work closely with the HR/Admin assistant and support the implementation of HR services.

HR/Admin Assistant is involved to support Admin / HR officer and team leader support services in the smooth implementation of HR & administration responsibilities in the field office. Their work, which is often decidedly administrative in nature, involves documenting, absences, performance reports, and compensation and benefits information.

Responsibilities:

• Understand standard HR practices, policies, and procedures, and take primary responsibility to run the HR functions according to the DRC Operations Handbook.
• Ensure the presence of up-to-date HR documentation and recordkeeping to ensure effective administration and information management.
• Collect HR documents and forms from newly hired employees and file the documents as required.
• Ensure new team member receives the required equipment (computer, phone, desk, email addresses, Identity cards, etc) on 1st day of reporting.
• Induction/onboarding; In liaison with other departments, arrange for on boarding for all newly recruited staff in their first week as per set guidelines.
• Implement policies on issues like working conditions, performance, equal opportunity
• Scan HR-related documents and archive them electronically in an organized manner.
• Ensuring good records of staff attendance sheets, and leave request forms, and track staff attendance and leave records.
• Review monthly timesheets, scan, and file them electronically.
• Taking record of incoming and outgoing correspondences and registering them
• Office management and making sure the office environment and guest houses look neat and professional
• Perform any other related activities as assigned by the supervisor relevant to the capacity and role.

Key Deliverables:

To maintain a good record of HR files such as:

• Organized filling system (Personal files, Attendance tracking, Leave management/record, timesheets and etc).
• Systematic onboarding of all new staff
• Scanning and Archiving (Hard and Soft copies)
• Supporting the Payroll process
• Providing HR assistance

Key stakeholders: (internal and external)

• Program staff
• Support Staff
• Area Office HR dept

Skills Required

• Well-organized and detail-oriented
• Excellent Communication skills
• Excellent interpersonal skills

Submission Guideline:

Submission Email: