Job Detail

SOLIDARITES INTERNATIONAL is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 38 years the association has focused on meeting three vital needs - water, food and shelter. Currently present in 20 countries since 2010, SI carries out emergency / post-emergency programs in 4 sectors in worldwide.

Goal / Purpose:

At his/her assigned base level, the Human Resources assistant supports the Administrative Manager in the processing of Human Resources operations.

ROLES AND RESPONSIBILITIES:

List of principal activities:

Administrative management of personnel:

• Welcome and participate in administrative briefing of new personnel
• Participate in the organization of training
• Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
• Ensure the confidentiality of all HR datas
• Participate in the monitoring of work contracts on the base
• Collect payment details and integrate them into the Human resources management software (Homère)
• Issue pay slips and supervise payment of salaries after approval by the administrative manager
• Calculate taxes and duties and create pay records for the relevant organizations
• Keep an organization chart up to date for the base
• Assist the administrative in the organization and conduct of meetings with personnel representatives
• Participate in the application of policies relating to salaries and benefits for Solidarités International

RECRUITMENT:

• Support recruitment process liaising with managers and Administrative Manager to ensure a closely follow up:
  • Job Announcement Vacancies redaction
  • Advertise positions according to the diffusion strategy decided by her/his line manager
  • receive and sort applications, update regularly the line manager about the progress.
• Assist and support line managers in setting up of test and interview schedules and contact the candidates for test and interview accordingly
• Participates in arrangements of conducting technical test and interviews.
• Participate in the interviews of candidates (A1 to B1level) for the assigned area
• Coordinate, assist and follow-up with line managers in compiling the test and interview results
• Ensure that candidate provide consistent and appropriate contacts for reference check as per SI procedure
• Ensure the reference check must be objective and should describe the skills/ competences and behavior of a candidate
• Ensure relevant SI templates and guidelines are well followed at each recruitment step
• Update regularly the recruitment follow-up tool and communicate it with the relevant managers
• Archive properly recruitment folders
• Support HR Officer for induction planning in collaboration with her/his line manager and head of department, orientate new recruited employees (A1 to B1 level) on SI HR Policy (Internal Staff Regulation, specific allowances and benefits…) and explain the content of SI HR documents and processes for the assigned area.

Team management

• Train and support team members under his or her supervision
• Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Reporting / communication:

• Participate to Internal Staff Regulation presentation and ensure refreshment sessions for the assigned area
• Participate to the weekly meeting and weekly reporting
• Assist the Deputy HR Coordinator in publishing memos.
• Report back all information or problems linked to his/her activity to his/her line manager
• Report any employee concern to his/her line manager

• Ensure the publication of information on the information board
• Participate in team building activities and event organizations