Job Detail

Aga Khan Education Services (AKES), an agency of the Aga Khan Development Network (AKDN), is one of the largest private, not-for-profit, non-denominational educational networks in the developing world to improve the quality of life of the communities. Through the provision of ECD, formal (K-12) and non-formal education programs, AKES seeks to enable all children and students to acquire both knowledge and the essential wisdom needed to balance that knowledge and enable them to attain the highest fulfilment.

AKES Afghanistan (AKES, A) started its operation in Afghanistan in 2004. Ever since, AKES, A has been providing quality ECD and non-formal education programs that benefitted thousands of children and students living in marginalized areas. Currently, AKES, A is operating in 6 provinces namely Kabul, Baghlan, Kunduz, Balkh, Samangan and Badakhshan reaching to over 25,000 children and students through one Central Office in Kabul, three Regional Offices and several Area Offices.

AKES, A is determined to establish the Aga Khan Early Learning Resource Center (AKELRC) in Kabul in 2021. The AKELRC will be a flagship ECD program serving as the national AKDN ECD Resource Center for early years and family programs in the country. The AKELRC, upon becoming a center of excellence for government, development partners and the private sector, will continuously create traditional and alternative professional development tools, resources, and opportunities for ECD teachers and practitioners at the national level. Finally, the AKELRC will move up the AKES, A ECD program expansion and program reform agenda through providing technical and programmatic support to a wide network of ECD centers (through Hub and Spokes Model) in eight provinces of Afghanistan.

Currently, Aga Education, Services is looking for a qualified candidate to fill the position of Teacher Trainer, English at its Baghlan Office.

Job Summary:

The Hub Coordinator (HC) is a Senior Management Team (SMT) member of the AKES, A based at the hub office/Hub learning center. Under direct supervision of the Regional Manager, the HC manages AKES, A’s ECD and education programs in their respective hub in accordance to AKES, A policies, program standards and yearly operational plans. The HC is responsible for planning, budgeting, implementation, monitoring and evaluation, and reporting of all AKES, A programs in the hub. S/he must spend 60% of their time on the operational activities and 40% on academic support to the ECD and education officers and teachers. As the representative of AKES, A in the area, the HC maintains close working relations with the District Education Departments (DEDs) and collaborates with other AKDN agencies and INGOs/NGOs at the hub level.

Major Responsibilities:

Management and leadership (40%)

• Provide first-line management and leadership in the hub office through assisting the Regional Manager (RM) in planning and implementation of programs at the hub level.
• Ensure program implementation as per AKES, A policies, program standards, and yearly operational plans.
• Participate and represent the Hub at Regional Management Meetings on regular basis and CO meetings/sessions on a need basis.
• Responsible for proposal of the annual budget and monthly forecast for all centers under their supervision.
• Observe, inspect and report facilities' structural & non-structural hazard(s), security threats, and changes in the area.
• Collaborate with regional Facilities Management Department (FMD), Finance, HR, IT, Knowledge Management and Admin units on all facilities and operational initiatives and activities.
• Work towards financial sustainability of learning centers (esp. centers in urban cities) through optimizing fee collection and reducing operation costs. Frequent follow-ups with fee collection is a key responsibility of the incumbent.
• Work closely with community volunteers and professional staff in understanding community needs.
• Develop and foster a close working relationship with other AKDN agencies, National/Regional Council, relevant government departments (e.g. DEDs, CDCs, and CLDCs) and other INGOs/NGOs and community leaders in the hub to advocate for and synergize activities.
• Ensure safeguarding of all AKES, A staff and students within the hub in accordance with safeguarding policy and guidelines.
• Represents AKES, A at meetings, events, and forums at the hub level.

Program monitoring, supervision, and improvements (40%)

• Ensure that ECD and education officers/facilitators regularly visit program sites and provide pedagogical support to teachers.
• Provide support to ECD and education officers/facilitators and ensure the development and implementation of program improvement plans backed by site visit findings.
• In collaboration with program advisers, identify professional development needs of ECD and education teachers and ECD and education officers/facilitators and plan online and in-person professional development workshops and sessions.
• Engage communities through ensuring the conductance of relevant and appropriate community sensitization and mobilization campaigns and activities.

Data collection and reporting (10%)

• Submit monthly/quarterly/yearly reports to RM, Regional Departmental focal points, and the CO program manager. Report Daily Situational Update to Regional FMD.
• Compile and share success stories with RM and/ or CO program manager to be shared with Knowledge Management Unit for publications.
• Maintain a good filing system (both in soft and hard copies) in the hub office/hub learning center and share data (both quantitative and qualitative) with Knowledge Management Team.

Procurement and logistics (10%)

• Ensure preparations of Purchase Requests (PR) considering the programmatic and operational needs in the hub office/hub learning center and ensure its timely and efficient implementation in close coordination with regional admin and finance officers.
• Ensure proper asset and stock management and recourse utilization, travel planning, and arrangement at the hub level.

Occasional significant duties and responsibilities

• Any tasks delegated by the regional manager, CO program manager, and head of academics.
• Ensure materials and equipment are procured effectively and efficiently drawing from best practices in markets (cross border markets in Badakhshan).
• Deliver Safety, Security, Shakeout and other relevant orientation to staff and students.
• Ensure functionality and usability of facilities relevant items and equipment.
• Communicate changes in space allocation of workplace and classrooms with FMD.
• To carry out the roles and responsibilities in a way that reflects AKES, A’s commitment to safeguarding and protection of children, vulnerable adults, beneficiaries, partners, visitors, community members and employees in accordance with AKES, A’s Safeguarding policy, Anti-Cyber Bullying Policy, and Child Safeguarding Policy.

Decision-making authority

• Responsible for all academic and operational program management within the respective hub.
• Responsible for selecting substitutes for the staff on emergency leaves.
• Responsible for developing Purchase Requests and its process based on AKES, A Authority Matrix.

Submission Guideline:

Please submit your application through the following link: https://forms.office.com/r/rd6vUvb34F  no later than October 6, 2022.

• Ensure to upload your CV and Cover Letter in one file.
• Your cover letter must not exceed one page.
• Your CV must be a maximum of 3 pages.
• Do not upload any unnecessary documents unless you are asked to do so.

Aga Khan Education Service, Afghanistan’s recruitment and selection procedures reflect our commitment to equal opportunity, child safeguarding and safeguarding of beneficiaries against abuse, bullying, exploitation, and all other sexual and non-sexual harassments.