Job Detail

About Save the Children

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

•             No child dies from preventable causes before their 5th birthday

•             All children learn from a quality basic education and that,

•             Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

SCI - Afghanistan

 Save the Children has been working in Afghanistan since 1976. Our way of working close to people and on their own terms has enabled us to deliver lasting change to tens of thousands of children in the country. The UN Convention of the Rights of the Child is the basis of our work.

We are helping children get a better education, we make it possible for more boys and girls to attend school, we help children protect themselves and influence their own conditions. We work with families, communities and health workers in homes, clinics and hospitals to promote basic health in order to save lives of children and mothers

Job Description

ROLE PURPOSE: 
The HR and Admin Coordinator will lead the provincial HR and Administration Unit, ensuring the delivery of high quality services and implementation of all admin and HR business processes. The post holder will lead the unit to ensure that end-to-end recruitment policies and procedures are followed with no interference, corruption or nepotism. The HR Admin Coordinator will ensure that correct documents are filed for each member of staff, and that staff are aware of key policies and procedures in relation to the Code of Conduct, Child Safeguarding and Anti-Harassment and Anti-Fraud. The post holder will guide the SRP teams on the meaningful use of the ‘Develop to Perform’ system and where required may lead or participate in initiatives that impact the office as a whole, including the roll-out of new systems and the implementation of learning and development strategies. In addition, the HR and Admin Coordinator will ensure that administrative services meet the business needs of staff, travellers and visitors, and that the office environment is clean, presentable and meets Save the Children’s standards. The HR Admin coordinator will also oversee the management of the staff guest house to ensure it remains clean and habitable as well as taking overall responsibility for ensuring that all IT equipment, networks and assets are regularly maintained and functional.

HR-Admin leadership:
•    Ensure that all staff in the HR, Admin team are aware of their roles and responsibilities, with clear objectives for successful performance.
•    Conduct weekly meetings to set objectives for the week ahead, address challenges and monitor progress. 
•    Ensure high quality business relationships with the CO HR/Admin team and appropriate support for the SRP HR-Admin team
•    Actively promote gender equality across SRP teams and support the development and implementation of actions to increase gender equality
•    Ensure that female staff meetings are conducted, and that points and issues raised are shared appropriately across functions and with the SRP Operational Management Group
•    Promote the inclusion, empowerment and promotion of female staff as equal colleagues within the workplace. 
•    Contribute to the overall leadership of the SRP programme by participating in programme and leadership groups and fora  

Human Resources:
•    Ensure inductions are conducted for new joiners including, Code of Conduct, Child Safeguarding, PSS and Fraud Awareness. 
•    Ensure that line managers set SMART probation and performance objectives for all staff.
•    Coordinate onboarding and staff inductions for new staff.
•    Ensure that all staff are aware of internal policies and acceptable behaviours in the workplace. 
•    Provide guidance and support to staff on the ‘Develop to Perform’ system to ensure that all staff complete mid and end-year reviews on time. 
•    Ensure that all personnel files are complete, well-organised and securely stored. 
•    Ensure that all staff timesheets are completed and submitted on time.
•    Ensure that leave balance trackers updated.
•    Check and follow up on attendance sheet to ensure that absenteeism is recorded. 

Collaborate with CO HR and Finance to produce the monthly payroll.
•    Support investigations related to grievances as requested by senior management.
•    Monitor and measure gender balance of staff on a monthly basis.
•    Ensure that the office has key posters up and available, including data protection, Code of Conduct and Child Safeguarding.

Recruitment:
•    Ensure that the end-to-end recruitment cycle is followed properly with zero interference and correct documentation. 
•    Provide advice and assistance to Hiring Managers on appropriate recruitment processes, interview plans and the organisation of mixed-gender interview panels. 
•    Review recruitment documents before they are shared with the Country Office for approvals. 
•    Ensure that the recruitment tracker is updated and shared with all provincial staff on a weekly basis.
•    Manage higher-level recruitments (e.g. at Senior Officer and above) within the province.

Maintaining a clean and well-organised working environment:
•    Provide appropriate leadership to admin staff so that all office, kitchen and guesthouse spaces are clean, welcoming and representative of Save the Children’s standards.
•    Support Admin to ensure that the office has the appropriate amount of furniture, cleaning supplies and stationery to accommodate staff needs through the identification of budget codes.
•    Conduct spot checks on stationary stock records to ensure that records are being maintained and that there is no misuse of office supplies.
•    Ensure that the guest house has an effective booking system in place and that all staff know who to contact to book accommodation in SRP

IT: 
•    Ensure that IT staff are able to troubleshoot and resolve IT issues that are related to laptop systems, phones, projectors etc.
•    Support IT staff to ensure regular maintenance of IT equipment such as servers, switches, routers, firewalls, laptops, printers, scanners etc.
•    Ensure that all new joiners receive a mobile phone in accordance to Save the Children’s mobile phone policy. 
•    Ensure that all communication systems are functional and used by staff in an appropriate manner.
•    Ensure that staff are aware of the importance of data protection and data protection laws. 

BEHAVIOURS (Values in Practice)
Accountability:
•    holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
•    holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
•    sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
•    widely shares their personal vision for Save the Children, engages and motivates others
•    future orientated, thinks strategically and on a global scale.
Collaboration:
•    builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
•    values diversity, sees it as a source of competitive strength

Skills Required

• COMMUNICATION

Submission Guideline: