Job Detail

Generic responsibilities:

• Ensure adherence with NRC policies, tools, handbooks and guidelines.
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents.
• Promote and share ideas for technical improvement.

Specific responsibilities:

Human Resources:

• Provides advice and assistance to Hiring Manager on job requirements, recruitment process, selection of interview panel, preparation of Interview Plan and preparation of job descriptions.
• Initiate recruitment processes for Khost and ensure of approved documentation are processed, announced, and organize long and short-listing process.
•  Review and feedback on shortlisting, facilitate the interviews and written test process
• Organize interview process and testing process, including collection of required documentation (ID Card, References, education verification etc.)
• Implement hiring process: Help, conduct, document and verify references in consultation with hiring manager ensure job contract and all HR/administrative documentation for personnel file is complete.
• Ensure that all HR documentation is completed and filed, and that personnel records are complete and kept confidential.
• Ensure transparency in the recruitment process and make sure all the vacant positions in central region are filled with high quality.
• Keep track of all national recruitment in Khost
• Transparently manage the HRMIS/NRC People HR Database. Input employee details, and continuously update to ensure the staff establishment is accurate for payroll and reporting purposes for Khost and report it to Central Area HR Coordinator and CO HR on regular basis.  
• Responsible for the confidential filling and archiving of all personnel files. Periodically checks files to ensure all missing documents are provided, securely keep in both hard and soft copy in line with NRC filling key. Takes keen interest in securing proof of life forms from all staff for secure storage as per NRC guidelines
• Focal point person for the grievance, complaints and code of conduct handling.
• Maintain truckers and records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, attendance, and absenteeism rates for Khost.
• Undertakes other task as deemed necessary in Line with goal providing support to management in country office.

Administration:

• Carries out Admin-related operational/control tasks including correspondence to Government and other agencies as required.
• Proper management of NRC guest houses in the field and accommodation arrangements for staff.
• Finalizing lunch menu and monthly price for lunch in consultation with all staff and ensure that all staff have paid their monthly payments.
• Prepares recurring reports as scheduled and special reports to provincial Directorate of line Ministries as required.
• Ensure timely provision of office space, desk and accommodation for incoming staff.
• Take charge of assets such as office furniture, fitting, building and equipment.