Job Detail

The Human Resources Analyst drives the compliant and efficient delivery of HR services by the unit for the full life cycle of personnel—from the facilitation of recruitments, through hire and onboarding, the extension of contracts, life and organization events, and separation from service.  The HR Analyst ensures that personnel receive timely responses to their queries and requests and are ably directed through UNDP self-service platforms as applicable. They liaise with the Global Shared Services Centre for the transactional processing, proactively supports services provided to agencies, funds and programmes, and promotes a client-oriented approach to their work, nurturing good relationships and collaboration with country office and project teams as well as with GSSC and headquarters.  They are responsible for the execution of HR work in line with rules and regulations, corporate policies, and frameworks, with transparency and integrity.

Duties and Responsibilities

1. Guides and ensures the day-to-day management of administration and implementation of HR strategies and policies, the suitable application of processes and procedures.

• Ensures full compliance of HR activities with UNDP policies, procedures, and strategies, effective implementation of the internal control framework, and the proper functioning and design of the office’s HR management system and practices.
• Seeks out and shares information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements and HR business processes.
• Provides for the analysis and elaboration of business process mapping and streamlining as well as the drafting and updating and maintaining control of standard operating procedures and workflows.
• Analyzes and elaborates on proposals on the strategic approach to recruitment in the office, the proper use of contractual modalities and the forecast of the personnel needs.
• Develops, refines, and delivers country office onboarding programme.

1. Provides support to effective human resources management focusing on achievement of the following results:

• Provides guidance to requesting units and ensures completeness and compliance of recruitment documentation with corporate requirements.
• Liaises and coordinates with relevant corporate Recruitment team on management of recruitment processes.
• Liaises and coordinates with relevant Benefits and Entitlements teams on the management of contracts, monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations.  Provides oversight of clustered services and reports to HR Specialist for any cases to be escalated.
• Liaises with supervisors and senior management to ensure the timely and proactive contract management processes are in place in accordance with standard requitements.
• Supports the development and management of country office positional and functional rosters.
• Oversees the compliant and efficient leave management and monitoring.
• Prepares reports for the cost recovery of HR services provided by UNDP to other agencies.
• Promotes work/life balance, PSEA/SH and other initiatives for staff wellbeing, including those related to a safe and secure environment in the workplace.

1. Provides support to proper personnel performance management and career development focusing on achievement of the following results:

• Analyzes requirements and elaborates on the protocol for the performance appraisal process and the facilitation of the process.
• Participates actively in the country office talent development committee and provides guidance and input to the development and implementation of the whole office learning plan.
• Elaborates on proposals on and implementation of strategic personnel policies in line with talent and career development.

1. Ensures facilitation of knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

• Participates in the organization and conduction of training for operations/programme personnel on HR issues.
• Synthesizes lessons learned and best practices in HR.
• Contributes to knowledge networks and communities of practice.
• Contributes to the information channels for HR, including intranet sites, bulletins and other communication tools.

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