Job Detail

About MEDAIR

Job Description

RESPONSIBILITIES

Logistics and Supply Chain Management

• Oversee and provide strategic direction for the logistics department, ensuring proper supply chain management practices and procedures are in place and adhered to.
• Manage the procurement process, ensuring transparency, compliance, and efficiency in line with Medair policies and donor requirements.
• Ensure that all warehouses are fit for purpose, and monitor and report on their effectiveness, carrying out regular spot-checks.
• Provide advice and planning support to project teams, managing supply routes and ensuring alignment with project plans.
• Maintain accurate filing and documentation systems for all logistics transactions, ensuring audit readiness.  
• Provide logistical support to programme staff and field bases, including managing the supply chain, vehicles, assets, IT and communication equipment and training of logistics staff.
• Oversee proper asset and inventory management for the country program and ensure systems are well maintained to track assets properly.
• Ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage and transportation.

Financial Management

• Supervise all financial activities to ensure all cash management needs, reporting deadlines and internal and external audit requirements are met.
• Ensure all internal financial controls are in place and that Medair and donor guidelines are followed, documented and shared.
• Supervise the budget management and expenditure for support and shared costs, in collaboration with field managers and HQ staff, ensuring budgets are spent according to donor proposals and regulations and within the appropriate time frame. Advise the senior field managers on the financial status of the projects.
• Monitor programme spending, ensuring relevant guidelines and procedures and being followed and that systems are in place for the prevention and detection of possible fraud.
• Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements.
• Ensure the timely preparation of monthly financial accounts, including accurate reconciliation of bank and cash balances, and ensure compliance with relevant financial policies.
• Assist in the preparation and coordination of budgets, providing support and guidance to project staff throughout the process.
• Supervise the finance team, ensuring adherence to accounting best practices, internal controls, and efficient financial operations.
• Support the preparation of annual tax filings, ensuring compliance with local tax laws and regulations.

Team Management and Capacity Building

• Supervise and provide leadership to the logistics and finance teams, including line management of relevant staff in both departments.
• Foster an environment of continuous learning and development, offering coaching, mentoring, and capacity-building opportunities to staff, particularly in logistics and finance functions.
• Encourage cross-departmental collaboration and ensure that logistics and financial teams support project operations effectively.

General Operational Oversight

• Work with senior management to identify areas for operational improvement and implement solutions to optimize efficiency.
• Ensure adherence to donor requirements, Medair’s operational standards and core values.
• Maintain effective communication across all levels of the organization, ensuring staff in both Kabul and field locations are aligned with operational objectives.
• Monitor and ensure that financial and logistical systems are effectively integrated, ensuring smooth operations across both areas.

Skills Required

• داشتن تابعیت افغانستان

Submission Guideline:

Interested applicants should apply and forward their applications through the online JOB APPLICATION FORM which can be found under the submission email. The link should be copied, pasted, and opened on a new page.

Note: Please indicate the position title and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. After submitting the online application, if some applicants do not immediately receive an automatic email from Medair, they shouldn't worry about their submission. When you open the link. please use the dropdown menu and choose the title of the position.

Note 2: Internal candidates will be preferred.

Submission Email:

https://form.123formbuilder.com/5821821/medair-announcement-head-of-support-services-kbl-10