Head of Sub-Office

Date Posted: Feb 25, 2024

Job Detail

Location:

Nimruz
Type:

Contract
Shift:

Rotating Days
Career Level:

Entry Level Staff
Positions:

1
Vacancy number:

VN-KBL-2024 -12
Experience:

1 Year
Gender:

Any
Salary:

As per Company salary scale
Degree:

Bachelors
Apply Before:

Mar 05, 2024

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Job Description

Act as the main contact for IOM in Faizabad and Nimroz for inter-agency coordination meetings, meetings with local authorities and all other relevant coordination/information mechanisms.
Coordinate organization of public events in the area of responsibility (opening or hand over of project activities, workshops, celebration of UN Days, etc.) in coordination with the concerned units in Kabul.
Review unofficial translation of documents into Dari or Pashtu as required.
Assist the IOM Afghanistan Mission in identification of new project opportunities and development of new projects.
In coordination with the CoM and DCoM /or relevant units in Kabul, coordinate, and support official visits to/from the region.
Support the CoM in the development and implementation of IOM strategies in the province.
Ensure the rights of women workers is always maintained and that they are not subject to any discrimination in the workplace and conduct of all personnel in the sub-office is in line with the Standards of Conduct.
Promote protection mainstreaming in operation of the area by identifying/monitoring protection mainstreaming and safeguarding concerns, communicating the concerns to relevant Programme Managers and Protection and Accountability Unit, and addressing the gaps with the support of the Protection and Accountability Unit and in line with institutional guidance/principles.
Build respectful working environment in the office. This includes leading by example, proactively communicating on respectful working environment, coordinating with misconduct focal points in a timely manner when cases of abusive conduct arise, and lead/monitor implementation on all other preventive and responsive measures under the guidance of COM and DCOM and in coordination with misconduct focal points as appropriate.

Program/Project Management Functions

Verify and sign requests, letters and reports endorsed by relevant Program Managers to local counterparts, for example food items delivery request and report to WFP’s Regional /Area Offices.
In close coordination with concerned Project Managers in Kabul, monitor program/project activities and suggest adjustments when necessary to facilitate timely and effective implementation.
Coordinate Implementation of projects in the area of responsibility, including assessment of performance against indicators and objectives agreed upon project manager in Kabul.
Coordinate timely reporting on project activities to the relevant Program Managers.

Administrative, Procurement and Financial Functions

Coordinate the human resources, administrative, and financial activities of the Faizabad and Nimros Sub Office, in line with IOM’s rules and procedures, and in close coordination with relevant unites at the IOM main office in Kabul.
Submit all reports on administrative activities to the resource management unit in Kabul in a timely manner.
Coordinate capacity development of staff in the province and support Field Coordinators and Project Managers in the effective management of their teams.

Security Management Functions

Attend regular/ad hoc ASMT meetings organized in the region/field and report to the Security Unit in Kabul.
Coordinate all security related issues with the Security Unit in Kabul and keep them abreast of all security related developments,
Ensure all IOM staff/Personnel receive appropriate security briefing and/or trainings, and in coordination with the CoM and the Security Unit in Kabul provide guidance to staff as appropriate.
Monitor security level system in the region in coordination with the UNDSS and notify security management team in Kabul.

Other Functions

Any other related function as may be required by the CoM to ensure efficient and effective management of IOM activities in the province/field.

Job Requirements

Required Qualifications and Experience

Education

Bachelor’s degree in Social or Political Sciences, Psychology, Social Work, International Relations, Law, Human Rights, or a related field from an accredited academic institution with two years of relevant professional experience

or

Master’s Degree in the above fields of study with relevant experience is advantages.

Experience

Field and operational experience in project development, management, and coordination
Experience in liaising and coordinating with Government authorities, United Nations (UN) non-government organizations, etc.
Experience in post-crisis environments, community mobilization, humanitarian assistance and human rights.
Experience in staff management and leadership.
Proven ability to facilitate discussion in seminars and to moderate working groups.
Any other experience with migration related issues.

SKILLS

Effective applies knowledge of health in execution of responsibilities at appropriate level.
Maintains confidentiality and discretion in appropriate areas of work.

Languages

For all applicants, fluency in English is required (oral and written).
Working knowledge of Pashto or Dari is required.
Fluency in all national language(s) are highly advantages

Note: Applications from qualified female candidates are highly encouraged to apply.

Required Competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators – Level 2 – G6 And Above

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES - Behavioral indicators – Level 2

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Skills Required

Submission Guideline:

How to apply:

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

If you agree with above, please proceed to the online application form by click HERE.

Posting period:From: 18.02 .2024 to 03.03.2024

No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank account.

Submission Email:

Apply Online

Job Detail