Job Detail

Job Description

Objective of post

Secure sound logistical performance and coordination at mission level in order to provide programs with optimum support

Mission 1: Contribute to the definition of mission strategy

The Head of Logistics Department is responsible for:

• Developing a logistics strategy for the mission;
• Making logistics data available to other departments to facilitate the establishment of the country strategy, with a focus on procurement plans, management of bases and IT;
• Producing high quality and timely logistics contributions to "proposals" and reports for funding bodies;
• Contributing a logistics perspective to coordination discussions and within the Senior Management Team (SMT);
• Advising other departments on their logistics requirements;
• Ensuring that logistical needs and constraints are taken into account in the preparation of projects, including drafting PPPs;
• Collecting data and preparing the logistics sections of "proposals" and reports to funding bodies, contributing to the financing plan;
• Checking that his/her contribution to "proposals" and reports is consistent with the rest of these documents;
• Representing the mission to outside bodies in logistical matters and developing a network for the exchange of information and good practice.

Mission 2: Coordinate logistics at national level

The Head of Logistics Department is responsible for

• Implementing AAH logistics regulations throughout the mission and ensuring compliance with them;
• The quality of the logistics service provided throughout the mission;
• Leading and optimising logistical activities at mission level;
• Ensuring that logistical commitments made to funding agencies are respected and reported correctly;
• producing timely and high quality logistics reporting for the mission;
• anticipating and flagging up logistics-related risks;
• Laying down logistical standards across the mission, in accordance with AAH guidelines
• Providing leadership and optimising the organisation of logistics at mission level
• Devising a technical and geographical strategy for supplies (local/international purchases, stock and transport)
• Supervising the implementation of a supplies strategy and sanctioning its stages according to AAH procedures (validating procurement requests, including rental contracts)
• Supervising the management of equipment : allocation, transfer between bases, amortisation
• Controlling the mission logistics budget
• Consolidating, monitoring and analysing logistical data submitted by bases
• Ensuring the sound conduct of audits and pre-audits
• Ensuring the implementation of an archiving system conforming to AAH logistics guidelines
• Maintaining a network with local input, exchanging good practice
• Representing AAH at the logistics Cluster, coordinating AAH activity with that of other parties involved in concerted initiatives

Mission 3: Collaborate with headquarters in the management of international transport

The Head of Logistics Department is responsible for

• Working with headquarters on the definition of incoterms
• Selection of freight agent and contract management
• Reception of merchandise and customs clearance
• Forwarding to headquarters the data needed to draft a contract with the carrier
• Negotiation of terms and conditions with the freight agent
• Supervising the forwarding of customs clearance information to the freight agent
• Checking the speed and the quality of deliveries

Mission 4 : Promote and ensure collaboration and coordination in logistics with the mission's partners

The Head of Logistics Department is responsible for

• participating in the process of selecting partners and validating the risk analysis in logistical matters submitted by the bases
• Defining with partners the modes of logistics management in the framework of joint projects
• Validating the logistical aspects of partnership conventions and agreements
• Taking full advantage at mission level of all innovative logistics management practices in the framework of partnerships

Mission 5: Support the Country Director/DCD Support in the prevention and management of fraud and corruption

The Head of Logistics Department is responsible for

• Identifying the risks of fraud and corruption in his/her field of competence and putting in place preventative and monitoring mechanisms;
• Making his/her team aware of the risks of fraud and corruption;
• Alerting the Country Director/DCD Support to cases of fraud and corruption and undertaking  corrective action;
• Putting in place and monitoring recommendations arising from the day-to-day control and audits.

Mission 6: Manage the Logistics team in capital and be support/technical Manager for Logistics Manager in the bases

The Head of Logistics Department is responsible for

• The day-to-day management of his/her team (guidance, follow-up, motivation…)
• Evaluating the performance and developing the skills of his/her team members
• Management of the teams for which s/he is support/technical Manager
• Definition of the Human Resources needs of his/her area of activity and production of an organisation chart of the team
• Taking part in the recruitment of his/her teams
• Organising and leading team meetings
• Developing and monitoring individual action plans for team members
• Managing planning activities, the sharing and coordination of tasks
• Carrying out individual evaluation interviews with his/her team members
• Providing technical support to the teams
• Identifying the training needs of team members
• Devising, organising and leading training sessions
• Managing difficulties in the team

Skills Required

• computer skills
• Fluency in English, Pashto/Dari

Submission Guideline:

Qualified and interested candidates should submit a cover letter and full CV with three Referees indicating the vacancy announcement to the address:

Human Resources Department AAH office

or can also be emailed to:

vacancies@af-actionagainsthunger.org indicating the job tile and vacancy number of the position in the email subject line.

Eligible candidates are invited to apply the earliest possible deadline is set for 13 Mar 2024. 

Female applicants are highly encouraged to apply.

Do not submit academic certificates with the application. These will be requested if the candidate is selected. Only short-listed candidates will be contacted for the written test/interview.  

Action Against Hunger/Action Conter La Faim is an equal opportunity employer.  We strongly encourage women and people with disabilities to apply.  ACF/AAH has zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA).

Submission Email:

vacancies@af-actionagainsthunger.org