Job Detail

About WeWorld-GVC

WeWorld-GVC is an independent organization that has been working in international cooperation and humanitarian aid for 50 years. It supports people in overcoming emergencies, and it strives to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. WeWorld works in 27 countries around the world, including Afghanistan, with more than 120 emergency, humanitarian aid and development projects. Focused on projects concerning Development Cooperation and Humanitarian Aid to guarantee the rights of the most vulnerable communities, especially women and children. In Afghanistan, We World-GVC, support Food Security/Livelihood, ES/NFI and Protection interventions in Herat Province.

We World-GVC in the framework of its programs in Afghanistan is recruiting local staff to implement the project "Strengthening the food insecurity and disaster risk preparedness, prevention and response capacities of the Afghan population affected by the humanitarian crisis" in Herat funded by the Italian Agency for Development Cooperation (AICS).

We World-GVC is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law.

We World-GVC has also a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. Safeguarding checks are part of the selection process.

We World-GVC commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records check or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented.

We World-GVC promotes a welcoming, diverse and discrimination- and harassment-free workplace and expects the highest standards of behavior from all its staff, who are requested to adhere to the principles and behavioral rules defined in the CoEC and the Organizational Policies.

The Code of Ethics and Conduct (CoEC), PSEAH, Child safeguarding and all the organizational policies can be found here: https://www.weworld.it/en/about-us/transparency.

Job Description

Purpose of the Role

Under the guidance and supervision of the Project Manager, local Administration, Technical Coordinator and Regional Logistics Manager, is responsible for managing all administrative and logistical aspects of the WeWorld-GVC projects in line with donors’ procedures to support the administrative and programmatic staff.

Budget and planning

• Collaborates with the Local Administrator and Regional Finance/Administration Coordinator to develop budgets and reviews proposed ones.
• Collaborates with the Finance and Administration Coordinator to monitor actual and projected expenses against the budget, to avoid under or overspending on projects.
• Helps improve internal budgeting processes by monitoring the accuracy and timeliness of budgeting processes to identify areas for improvement.
• Provides support in tracking core budget expenses.
• Provide necessary support to the project staff in all aspects of administration.
• Reviews the implementation status of the budget compared to the forecasts of the Finance and Administration Coordinator.
• Ensures full compliance and application of standard donors and WeWorld procurement rules, procedures and best practices.
• Monitors maintenance of the office equipment ensuring timely repairs when required.
• Coordinates the movements and activities of the Drivers and Follows-up of the Drivers list of duties, shift, and logbook.
• Assists in the training, briefing and welcoming of newly recruited personnel.
• Maintains administrative and logistical files (hard and soft) with necessary confidentiality where required.
• Guide and follow up of the security information to guards, drivers and relevant staff.
• Responsible for ensuring that the project goals, in terms of support operations, are efficiently achieved.
• t regular cleaning and maintenance of office facilities is done by the projects support staff and manage safety and security at the office.
• Translates and interprets the bills and other needed documents, when required.
• Undertakes any additional tasks as assigned by the RFAC, LA, RLM, CR, PM and TC.

Inventory Management:

• Follows-up inventory and updates in case of purchase, transfer, and written off in the Inventory Registration Database based on the ID.
• Verifies the labelling of all property goods in conformity with the inventory database.
• Verifies and updates monthly inventory list to be included in the monthly financial report.

Evaluation of audits

• Responsible for the follow-up of each audit in coordination with the Regional Finance and Administration Coordinator and Local Administrator.
• Ensures implementation of WeWorld administrative SOPs during the audit process. 
• Responsible for disseminating good practices and notifications related to correct reporting.

Skills Required

• having experience in the mentioned field

Submission Guideline:

Please submit CVs and Cover Letter outlining why you are interested in the position and how your skills and experience match the skills, qualifications and competencies required for this position.

Applicants who meet the qualification and requirements for the mentioned position will be selected on a rolling basis, with the last date for applications being 31 May 2024.

Application to be sent to af.hr@gvc.weworld.it

Do not submit academic certificates with the application. These will be requested if the candidate is selected jointly with a PSEAH self-declaration and disclosure form signed (provided by WeWorld).

Only pre-selected candidates will be contacted the applications will be reviewed as they are received and the position maybe before the deadline

Submission Email:

af.hr@gvc.weworld.it