Job Detail

Job Description

Ensure quality support to both pre-and post-award grants and partnership functions.

Support teams on donors’ compliance, reporting, proposal development, and information management including for local partners. 

Provide administrative support to the grants team and assist with the overall management of the grants and portfolio.

Reporting to:

Hierarchical: Grants and Reporting Manager (if absent, report to Program Coordinator)

Functional: Grants and Reporting Manager (if absent, report to Program Coordinator)

Tasks

• Manage procedures and systems to support the grants management with attention to the optimizations to increase the effectiveness and accountability of programs.
• Support in each institutional donor project proposal writing focusing on the programs, financial and logistics requirements, proposal consistency among all components, and compliance with the donors' guidelines.
• Monitor expenditures and financial procedures on institutional grants to guarantee the respect of donors’ requirements and compliance.
• Support the preparation of budget amendments and variations to be submitted to donors.
• Upload and archive project documentation on drive and INTERSOS Management Platform (IMP)
• Maintain an up-to-date comprehensive Database of donor guidelines relevant to the mission. Maintain and update comprehensive online information management and filing systems, ensuring all relevant documentation and key communications are appropriately filed both for INTERSOS and partner grants.
• Ensure colleagues have access to relevant records and information.
• Support the use of grants/projects management tools to ensure accurate tracking of opportunities, reporting, and programmatic adjustments through the project life cycle.
• Support the Grants and Reporting Manager with close monitoring and reporting on institutional and private grants spending and share concerns timely.
• Assist with research and information gathering relative to proposal designs and development.
• Perform monitoring visits and training related to the donors' rules where required.
• Ensure that information on donors' communications, changes in regulations, and meetings or events are disseminated.
• As needed assist with daily administrative tasks including organizing online files, recording, and distributing meeting notes, setting up partnership meetings, etc.
• Check reports and project documentation accuracy prepare all the documentation to be provided to donors and related to reporting, and ensure consistency among all components of the report, including financial and logistics. Perform other duties as may be assigned by the Grants and Reporting Manager / Country Program Coordinator
• Assist the Grants and Reporting Manager in identifying potential partners and developing partnership assessments.
• Coordinate and schedule meetings, calls, and events with partners.
• Maintain and update the partnership database and records.
• Prepare and distribute partnership materials such as presentations, reports, and agreements.
• Monitor partnership activities and ensure alignment with agreed objectives and timelines.
• Handle day-to-day communication with partners, responding to inquiries and providing information as needed.
• Supporting in Tracking and reporting on the performance of partnerships, providing insights and recommendations for improvements.
• Support administrative tasks including document preparation, data entry, and file management.
• Participate in partnership meetings and take detailed notes for follow-up actions.

Skills Required

• having experience in the mentioned field

Submission Guideline:

Respected Applicants, please visit the link below and fill in the required information.

https://forms.gle/KdE66gj33uSKh52S6

Please note that only shortlisted applicants will be contacted and called for a test/Interview.

Qualified People with Physical Disabilities and Female candidates are highly encouraged to apply 

Submission Email: