Job Detail

About Afghanaid

Afghanaid is a British international NGO (www.afghanaid.org.uk) that has been working in Afghanistan since 1983. Headquartered in Kabul, Afghanaid implements projects directly in 8 provinces and through partners in a further number of provinces and maintains a marketing and fundraising office in London. Afghanaid works in some of the most remote areas of the country and through a range of programme interventions supports development of basic services, such as water and sanitation, access roads, education facilities and other community infrastructure; strengthens livelihoods through improved natural resource management, agricultural and small enterprise development, and improved access to markets; and provides humanitarian assistance in times of emergencies. Gender mainstreaming, local governance and community development are integrated into all of Afghanaid’s work. The results achieved have earned Afghanaid the respect and recognition of stakeholders as an effective and collaborative charity.

Job Description

Key Responsibilities:

Finance/Accounting & Treasury:

• Ensure that sufficient cash is available to meet immediate operational needs at provincial and district level in close collaboration with project managers and coordinators as well as Head Office finance.
• Check and verify forms and vouchers to ensure that they are properly completed; the required supporting documents are attached; all donor, organisational and statutory requirements are complied with and that they are duly approved in line with the approval authority limits in place.
• Ensure that expenditure is coded and captured correctly in the accounting system in terms of amounts, budget codes/lines, general ledger codes, project codes as well as any other analysis codes as may be applicable.
• Maintain cash controls such as regular cash counting and ensure that cash in hand and bank accounts are reconciled at least once a month.
• Maintain and monitor staff and supplier accounts to ensure that correct balances are reflected in the financial management system.
• Conduct physical verification of assets at provincial and district levels as well as facilitate their disposal/write-off in line with organisational policy and the Afghanistan NGO law.
• Ensure a fair and equitable charging of common/shared costs among projects based on cost allocation methodologies in line with Afghanaid and donor policies.
• Ensure timely submission of tax returns for the province.
• Provide Programme Managers with complete, timely, accurate and reliable financial information as well as discuss financial reports; establish and monitor follow-up action plans with them.
• Implement necessary corrective actions against the internal control weaknesses identified in the internal and external audits reports.
• Liaise with Head Office staff regarding provincial financial matters.

Administration & Logistics:

• Supervise and/or implement the day-to-day administration and logistics activities of the Provincial Office and maintain appropriate manual and computerised records according to policy and procedure.
• Ensure that all materials required for the projects are provided at the right quality, time and place as per request and that all purchases are made in a cost effective manner and in accordance with Afghanaid policy and procedure.
• Establish, maintain and oversee up-to-date district and provincial office records, ordering, issuance/assignment, repair and maintenance of all fixed assets and inventory items.
• Ensure proper coordination of meetings and workshops/conferences and associated services such as transport and lodging, for the provincial office.
• Ensure all legal obligations of the offices and guest houses, e.g. lease agreement, maintenance contracts, are fulfilled and renewed in a timely manner.
• Be active promoter of healthy, clean, safe and well maintained living/working environments; suitable for both men and women.
• Ensure that hygienic and healthy food and drinks are served to staff.
• Supervise, mentor and train administration and logistics staff.
• Act as a liaison person with Head Office Operations for technical support.

Human Resources (HR):

• Ensure all recruitment at provincial level is conducted in a transparent manner and in accordance with the Afghanaid policy and labour law as well as actively promote the employment of women.
• Ensure that all records of all current and former personnel across the province are complete, accurate and up to date at all times; including payroll records and where required, submitted to head office in a timely manner.
• Coordinate the safe and secure movement of staff and visitors and recording in the registration books.
• Ensure that all staff have performance objectives set and they are reviewed regularly in a timely manner

Undertake any other duties as and when required by the line manager and/or overview manager.

Skills Required

• Management
• Fluency in English, Pashto/Dari

Submission Guideline:

Please submit your application by filling the Afghanaid standard job application form and email a completed application form, covering letter and your CV, by no later than  21 March 2024 to vacancies@afghanaid.org.uk  ; including your name, vacancy number and the job title in the subject line. Your covering letter should be no more than 1 standard A4 page in length and explain how you meet the essential and desirable position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates. Application with no proper subject (requested above), without the application form or submitted after the deadline will not be considered. Due to the high volume of applications we receive, we are unable to respond to every application. If you have not heard from us within 2 weeks of the deadline, then you have not been successful for shortlisting.

Please note that applying without filling the standard job application form will result in disqualifying the applications to review for shortlisting.

Link for the Afghanaid Standard Job Application form:  https://drive.google.com/uc?export=download&id=1vLmMCTTa7peZ-8Odm-L4xm_5ULr6nvRG

Note: Only local candidates within the same District & Province should apply.

Submission Email:

vacancies@afghanaid.org.uk