Job Detail

About MEDAIR

Job Description

RESPONSIBILITIES

Technical responsibilities

• Safe accounts management
• Finance authorisation
• Weekly and monthly financial books closing
• Assist other department in all financial matters.
• Financial archive supervision in the locations
• Government reports timely submissions (DoE UZG)
• Implementing robust internal control system 
• Review tax booking on financial software

General responsibilities

• Immediate notification of any suspicion of fraudulent activity amongst staff and external links.
• Adherence to Medair values and to contribute to the wellbeing of the team as an active member.
• Adherence to Afghan NGO Law and Tax Law.
• Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality at all times.
• Ensure the finance office and safe are properly locked and secured when the office is closed.

MAIN ACTIVITIES

Safe accounts management

• Cashier duties, timely payment to staff, supplier.
• Handle petty cash for projects and bases
• Accurate entries in accounting software
• Weekly and monthly cash count & reconciliations
• Archiving and filing
• Liaison with cash transfer agent (Hawala)
• Assist the team in forecasting their cash needs
• Submit weekly fund transfer request to Finance Country level

Finance authorisation

• Authorises payments up to USD 500.
• Reviews signatures, coding and supporting documents

Tax

• Ensure withholding tax are properly calculated and booked in the financial system.
• On time submission of withholding tax document to Kabul finance for tax payment

Archive

• Archive financial document in the location both in soft copy on Box and hard in carton boxes properly labelled.
• Assist Kabul finance in tracking missing documents
• Send all financial document to Kabul office for permeant archive on a semi-annual basis.

Government reports timely submissions

• DoE 6-month reports: coordinates different parties to ensure timely submission
• Any other requested report (at provincial level as well)

Monthly closing

• Weekly & monthly closing and reconciliation
• Corrections of Field Connect entries upon finance review feedbacks and provide justification on unclear expense.
• Ensures each employee’s labour card is approved on time

General

• Contributes to the smooth running of finance department
• Learn and utilize all necessary paperwork according to Medair Finance and Logistics procedures. Contribute to good relations between all departments in Medair Afghanistan
• Ensure good communication to all staff (Kabul and field locations)
• Any relevant administrative tasks
• Liaise on a daily basis with the Kabul finance office regarding issues and standard activities.
• Ensure all payments to suppliers, contractors and project staff are based on approved documents and in line with segregation of duty and signature authorizations policy
• Ensure compliance of subbases with Medair financial management policies and procedures and donors.

Skills Required

• Communication Skills
• MS Excel
• Fluency in English, Pashto/Dari

Submission Guideline:

Submission Guideline:

Interested applicants should apply and forward their applications through the online JOB APPLICATION FORM which could be found under the submission email. The link should be copied, pasted and opened in a new page.

Note: Please indicate the position tittle and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. After submitting the online application, if some applicants do not immediately receive an automatic email from Medair, they shouldn't worry about their submission. When you open the link. please use the dropdown menu and choose the tittle of the position.

Submission Email: